Tender Title: Off-Grid Solar Photovoltaic (PV) Power Plant
Reference Number: GEM/2025/B/6118298
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Off-Grid Solar Photovoltaic (PV) Power Plant tender focuses on the design, supply, installation, and commissioning of a solar photovoltaic power system designed to operate independently of the grid. This project aims to enhance energy security, reduce reliance on conventional power sources, and contribute towards sustainable development goals.
Scope of Work and Objectives
The primary objective of this tender is to procure an off-grid solar PV power plant capable of generating sustainable energy to meet the specific needs of various applications. The full scope includes:
- Complete design and engineering of the solar power system.
- Supply and installation of solar panels, inverters, and other essential components.
- System integration and on-site commissioning.
- Providing maintenance and support services for a set duration post-deployment.
Eligibility Criteria
Eligible bidders must be registered entities with relevant experience in solar PV installations. They should possess certifications for quality standards and have a proven track record of similar project completions. Specific eligibility documentation may be required to ensure compliance.
Technical Requirements
Bidders are expected to meet the following technical requirements:
- Compliance with national safety, environmental, and quality standards.
- The off-grid solar PV system should have a minimum total capacity of 524 kW.
- Solutions must include efficient energy storage systems to ensure reliability and availability of power.
Financial Requirements
Bidders must demonstrate financial capability, which may include the submission of balance sheets and profit and loss statements from the previous three years. The financial bid should include detailed breakdowns of costs associated with various components of the project.
Document Submission Details
All documents must be submitted through the designated e-procurement platform before the deadline indicated in the tender notifications. It is mandatory for bidders to provide technical and financial proposals separately.
Special Provisions
This tender may have specific provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging inclusiveness and support for emerging businesses within the sector. These provisions might need to be outlined in the proposal documentation.
Evaluation Process
The selection process will consist of a two-stage evaluation: first assessing the technical proposals followed by the financial offers. Bids will be evaluated based on a defined scoring system that prioritizes quality and cost-effectiveness.
Delivery Locations
The successful bidder will be responsible for delivering and commissioning the solar PV systems at locations specified by the Department of Military Affairs. Transport considerations and logistics aspects will form part of the evaluation criteria.
Contact Information
For further inquiries regarding this tender, please refer to the official communication channels provided during the bidding process, as direct contact information is not available.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of delivering solar PV installations. Bidders should provide documentation demonstrating their experience, compliance with industry standards, and track record in managing similar projects successfully. It is critical to submit the necessary certifications to qualify for further evaluation.
The project demands that the technical specifications for the solar PV system include compliance with national safety standards, a minimum total capacity of 524 kW, and the inclusion of energy storage solutions. Bidders must also detail the proposed technology and the warranties offered on various components to ensure operational efficiency.
The Earnest Money Deposit (EMD) is a security amount required from bidders during the submission phase. It is designed to ensure serious engagements from participants. The EMD amount and the process for submission are outlined within the tender documentation, providing clear instructions on how to comply.
The payment terms typically will be structured around milestones directly linked to project deliverables. Bidders should be prepared to present a payment schedule that corresponds with the procurement phases of the project, including upfront payments, progress payments upon achieving critical milestones, and final payments upon successful commissioning.
Yes, there are specific benefits for Micro, Small, and Medium Enterprises (MSEs) aimed at promoting inclusivity within the bidding process. Startups may also find tailored provisions that encourage their participation, including relaxed criteria or support mechanisms to foster growth within the renewable energy sector. These benefits are critical for enhancing competition and innovation in project delivery.
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