Procurement of Computer Hardware (d12d5dc)

Issuing Authority/Department:
Department of Military Affairs, Ministry of Defence

Scope of Work and Objectives:
The Department of Military Affairs is soliciting proposals for the procurement of computer hardware, specifically focusing on high-performance Desktop PCs equipped with the i5 13th generation processor. Apart from the PCs, the tender encompasses the supply of essential peripherals which include a 1 KVA Uninterruptible Power Supply (UPS), printer cables, ESPON printer cards, and 4-channel power supplies. The objective is to enhance the operational efficiency of our departments by upgrading our technological infrastructure. The total quantity required for this tender is 13 units.

Eligibility Criteria:
To be eligible to participate in this tender, bidders must meet specific requirements which include being a registered entity under the jurisdiction, possessing a valid GST registration, and having prior experience in the supply of similar computer hardware. Vendors are also required to submit proof of financial solvency.

Technical Requirements:
The technical specifications for the equipment and peripherals must comply with industry standards. Bidders are required to ensure that the Desktop PCs utilize the i5 13th generation processor, with a minimum RAM of 8GB, a hard drive of at least 1TB, and other specified configurations that will ensure performance reliability. Additionally, the vendor must provide documentation affirming the quality and compatibility of all hardware components.

Financial Requirements:
Bidders must furnish a financial proposal that details the costs associated with the procurement, covering both the hardware and installation services where applicable. Furthermore, an Earnest Money Deposit (EMD) in the specified amount must accompany the tender submission to validate the bids.

Document Submission Details:
All documents must be submitted electronically via the designated tender portal. It is imperative for bidders to adhere to the specified format for submission, ensuring a clear and comprehensive presentation of all required information.

Special Provisions:
There are specific provisions aimed at supporting Micro, Small, and Medium Enterprises (MSEs). Such entities may enjoy benefits like relaxed financial criteria and preferential evaluation during the selection process. Startups are also encouraged to participate under special provisions designed to boost local innovation and production.

Evaluation Process:
The evaluation of bids will be conducted through a single-stage process assessing both technical and financial proposals. Proposals will be scrutinized for conformity to specified requirements, and awarded on a best value basis.

Delivery Locations:
The successful bidder will be required to deliver the equipment to designated locations specified by the Department of Military Affairs, ensuring compliance with logistics and prompt delivery timelines.

Contact Information:
For further inquiries regarding the tender, please contact the Department of Military Affairs through the channels provided in the official documentation.

This tender represents an opportunity to collaborate with a pivotal governmental body. All interested vendors are encouraged to thoroughly review the tender requirements and submit their bids accordingly to ensure compliance and maximize their opportunities for selection.