Tender Title: Personal Tablet
Reference Number: GEM/2025/B/6161452
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Personal Tablet tender references the procurement of high-quality tablets intended for utilization within military operations and administrative functions, ensuring a seamless integration of technology in the Department of Military Affairs. This initiative aims to enhance the operational efficacy of personnel through improved communication, data management, and overall digital engagement.
Scope of Work and Objectives
The primary objective of this tender is to acquire personal tablets that are reliable, efficient, and capable of supporting various military applications. The scope of work includes:
- Delivery of a specified quantity of personal tablets that meet the outlined specifications and quality standards.
- Ability to support military-grade software applications.
- Provision of after-sale services including technical support and warranty provisions.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility criteria:
- Registration as a legal entity in accordance with applicable laws.
- Proof of prior experience in providing technology solutions to government entities or similar clientele.
- Compliance with relevant standards and certifications for technology devices.
Technical Requirements
The technical requirements for the tablets include but are not limited to:
- Operating System: The devices should operate on the latest secure OS.
- Hardware Specifications: Minimum RAM, storage capacity, and processing speed must be clearly defined.
- Connectivity: Support for multiple connectivity options including Wi-Fi, Bluetooth, and cellular network.
- Security Features: Built-in features to ensure data security and integrity suitable for military use.
Financial Requirements
Bidders must also adhere to specific financial requirements, which may encompass:
- Evidence of financial stability and ability to fulfil the contract's financial obligations.
- Submission of a bid that is competitive and adheres to the estimated project budget as aligned with government pricing benchmarks.
Document Submission Details
All relevant documentation must be submitted in an organized format that includes:
- Completed tender application form.
- Detailed proposal outlining technical and financial aspects.
- Copies of all required certificates to demonstrate compliance and eligibility.
Special Provisions
There are specific provisions aimed at encouraging participation from MSEs (Micro and Small Enterprises) and startups. These provisions include:
- Relaxed eligibility criteria for MSEs.
- Preference in evaluation processes to promote inclusivity within government contracts.
Evaluation Process
The evaluation process involves:
- Pre-qualification based on the submitted documentation.
- Technical evaluation of the bids against specified criteria.
- Financial assessment of the qualifying bids.
- A comprehensive comparative evaluation leading to the selection of the most suitable bidder.
Delivery Locations
The delivery of the personal tablets will be made to designated military bases and administrative units specified by the Department of Military Affairs in the final agreement.
Contact Information
For inquiries related to this tender, potential bidders are encouraged to reach out to the Department of Military Affairs. Specific contact details can be found in the official tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, providing proof of relevant experience in supplying technology to government sectors, and compliance with military standards. Bidders must ensure that they meet all criteria outlined in the tender documentation, including necessary certifications and financial stability.
The technical specifications must include a secure operating system, robust hardware capabilities (e.g., minimum RAM and storage), and comprehensive connectivity options (Wi-Fi, Bluetooth, cellular). Additionally, devices should incorporate advanced security features suitable for military applications to ensure data integrity.
Payment terms typically involve advance payments, milestone payments, and final settlement upon delivery and acceptance. Performance security requirements mandate that bidders provide a guarantee, often expressed as a percentage of the contract value, to ensure contract compliance and performance.
Submission methods include electronic submission through the specified tender portal. Bidders should ensure documents are organized into required sections, including completed application forms and detailed proposals, all adhering to the accepted formats as specified in the tender guidelines.
The tender includes special provisions to support MSEs, offering relaxed eligibility criteria and encouraging their participation through favorable evaluation processes. These initiatives are aligned with government policies aimed at promoting local entrepreneurship and inclusivity in procurement processes.
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