Tender Title: DG SET SPARES
Tender Reference Number: 4870e00a
Issuing Authority: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The purpose of this tender is to procure various spare parts for Diesel Generator (DG) sets. The items specified include Fuel Water Separators for 45 KVA and 35 KVA DG sets, Lub Oil Filters for 35 KVA DG sets, and Air Cleaner Elements for both 35 KVA and 45 KVA DG sets. The objective is to ensure the operational efficiency, reliability, and sustainability of the diesel generator sets maintained under the jurisdiction of the Ministry of Defence.
Eligibility Criteria
To be eligible to submit a bid, participants must demonstrate the following criteria:
- Be a registered entity with valid business documentation.
- Possess experience in supplying similar components, ideally within the defence or public sector.
- Compliance with all local laws and regulations, including tax compliance.
Technical Requirements
Bidders are required to meet or exceed the technical specifications outlined in the tender documentation. This includes:
- Compatibility with specified DG set models.
- Adherence to quality standards set forth by the Ministry of Defence.
- Proven durability and reliability of components.
Financial Requirements
Bidders need to submit financial documents that showcase their stability and ability to fulfill the contract. This includes:
- Recent financial statements.
- A clear breakdown of pricing per component.
Furthermore, bidders must comply with local pricing guidelines and engage in transparent pricing practices, ensuring no hidden costs.
Document Submission Details
Prospective bidders must submit their documentation electronically. All documents must be submitted in the prescribed formats as outlined in the tender document. It is essential to ensure that submissions are complete and comply with specified requirements to avoid disqualification.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs). Certain allowances may be made for MSEs and startups, including potential benefits in qualifying evaluations and considerations for local manufacturing in adherence to national policies.
Evaluation Process
The evaluation of bids will be conducted in accordance with the predetermined criteria set by the issuing authority. This process will involve:
- Preliminary screening of documents for compliance.
- Technical evaluation based on capabilities and product quality.
- Financial evaluation to determine best pricing options.
All bids will be assessed fairly and transparently to ensure that the selected supplier meets all criteria effectively.
Delivery Locations
Products must be delivered to designated locations as specified in the tender. Adherence to delivery timelines is critical to maintain the operational flow of the military initiatives.
Contact Information
For further inquiries, bidders are encouraged to reach out through the official channels provided in the tender document. Clear lines of communication will assist in clarifying any outstanding questions or concerns regarding the tender process.
In summary, this tender represents a strategic initiative to source essential spare parts for DG sets, ensuring reliability and quality in line with the goals of the Ministry of Defence. All eligible bidders are invited to participate and provide competitive proposals that adhere to the outlined requirements.
Tender BOQ Items
6 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing valid business documentation, and having experience in supplying comparable components, especially in the defence sector. Bidders must also comply with local laws, including tax obligations and quality standards set forth by the Ministry of Defence to maintain compliance and ensure successful tender participation.
Bidders need to present various certificates including but not limited to a valid GST registration, business license, and compliance with quality assurance standards. These documents are vital to establish credibility and competency to deliver the required goods and services for the DG SET SPARES tender.
The registration process involves submitting necessary business documents to the issuing authority’s platform as per the instructions provided in the tender document. Potential bidders should ensure that their documentation is complete and adheres to the outlined requirements to secure a place in the evaluation process.
All submitted documents must be in accepted document formats specified in the tender, which typically include PDF, DOCX, or XLSX formats. Following the designated formats is crucial to ensure that submissions are reviewed accurately and without technical issues.
Participants are expected to provide an Earnest Money Deposit (EMD) along with their tender submission. This deposit is essentially a performance security meant to demonstrate the bidder’s commitment to executing the contract diligently. Additionally, specific performance security clauses apply post-award, indicating the necessity for a demonstrated financial capability.
In addressing these points, bidders come equipped with clarity on various aspects that guide them through the tender process for DG SET SPARES.
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