Tender Description: OS Window 11 Pro - Reference Number GEM/2025/B/6285840
OS Window 11 Pro
Tender Timeline
Issuing Authority:
Ministry of Defence
Department of Military Affairs
Scope of Work and Objectives
The 147b998b3 tender involves the procurement of OS Window 11 Pro. The primary objective of this tender is to source and acquire a total quantity of 8 units of the specified operating system. The acquired software will be utilized to enhance operational efficiency within various departments under the Ministry of Defence. It is vital that the operating system meets all specified technical and compliance requirements to ensure seamless integration into existing IT infrastructures.
Eligibility Criteria
To participate in the tender process, bidders must meet the following eligibility criteria:
- The bidder must be a registered entity under the relevant business laws.
- Compliance with applicable laws and regulations associated with the procurement of software solutions.
- Bidders must demonstrate sufficient technical capability and experience in providing software solutions to governmental departments or similar entities.
Technical Requirements
Bidders are required to fulfill specific technical requirements, which include:
- Providing the latest version of OS Window 11 Pro with all essential features.
- Ensuring that the software is licensed for use within governmental operations.
- Compatibility with various hardware systems within the Department of Military Affairs.
- Comprehensive support and update agreements for the provided software for a specified period.
Financial Requirements
Bidders must provide a detailed financial proposal that includes:
- Pricing for the total quantity requested.
- Payment terms and conditions.
- Any applicable taxes or additional charges related to the procurement of the software.
Document Submission Details
Interested bidders are required to submit their tenders electronically through the designated procurement portal. All submissions must include:
- Technical proposal that meets specified requirements.
- Financial proposal inclusive of all costs.
- Evidence of meeting the eligibility criteria as outlined above.
Special Provisions
This tender may offer special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, promoting their participation in government contracts. Eligible entities may avail benefits in terms of price relaxation and technical support throughout the bidding process.
Evaluation Process
The evaluation of submitted tenders shall be conducted based on the following criteria:
- Compliance with technical specifications.
- Price evaluation will be assessed through a transparent methodology to determine the most economical offer.
- Capability and past experience in delivering similar software solutions satisfactorily.
Delivery Locations
Successful bidders will be required to deliver the software licenses to designated locations as specified by the Department of Military Affairs.
Contact Information
For further inquiries and clarifications regarding the tender process, bidders may reach out through the official communication channels provided by the Ministry of Defence.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity under applicable business laws, demonstrating compliance with relevant legal frameworks, and having past experience in supplying software solutions to governmental organizations or similar clients.
Bidders must present documentation that includes their business registration certificate, previous performance certificates related to similar software supply contracts, and any relevant compliance certificates that align with the requirements set forth in the tender.
The registration process involves creating an account on the designated procurement portal. Bidders must complete all required fields, upload necessary documents to demonstrate eligibility, and adhere to submission guidelines as specified in the tender documentation.
Documents must be submitted in widely accepted formats such as PDF, Word (.docx), or Excel (.xlsx). It is essential that all files are properly labeled and comply with submission requirements to avoid disqualification.
MSEs may benefit from price relaxations, guidance on compliance with procurement policies, and support throughout the tendering process. This initiative aims to encourage MSE participation and ensure greater inclusivity in government contracts.
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