Department of Military Affairs Tender by Indian Army (GEM/2025/B/6206440)

Tender Title: MT SPARES

Reference Number: GEM/2025/B/6206440

Issuing Authority/Department: Department of Military Affairs, Ministry of Defence

The MT SPARES tender is an invitation to bid aimed at suppliers and manufacturers to provide essential spare parts required for military vehicles. This tender primarily focuses on components such as clutch release bearings, door locks, clutch return springs, oil seals, throttle gaskets, and door stoppers. The procurement of these items is crucial to maintain and ensure the efficient functioning of military equipment and vehicles.

Scope of Work and Objectives

The procurement will entail the supply of nine specific components categorized under Mechanical Spares. The objective is to secure high-quality parts that meet military specifications, ensuring the operational readiness of military assets. Interested bidders are expected to deliver products that adhere to the technical standards set forth by the Ministry of Defence.

Eligibility Criteria

To be eligible for participation in this tender, bidders must meet the following criteria:

• Registration as a legal entity in the relevant industry.
• Proven experience in supplying similar spare parts to government departments or private sectors.
• Compliance with industry standards and regulations.
• Submission of all necessary documentation as detailed in the tender notice.

Technical Requirements

Bidders should pay utmost attention to the technical specifications outlined in this tender. The spare parts must meet or exceed the following parameters:

• Durability and reliability as per military standards.
• Compatibility with existing military equipment.
• Compliance with relevant quality assurance norms.

Financial Requirements

Participants must demonstrate the financial capacity to fulfill the contract requirements. This includes:

• Provision of a bank guarantee or earnest money deposit (EMD) as stipulated.
• Proof of financial statements or documents as evidence of financial health.
• Any other financial documents specified during the bidding process.

Document Submission Details

Bids must be submitted electronically through the designated portal as specified by the Ministry of Defence. Essential documents include:

• Bid proposal
• Technical specifications
• Financial documents
• Any relevant certificates or compliance documents

Late submissions or incomplete documentation will lead to disqualification.

Special Provisions

Through this tender, certain benefits may be extended to Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging their participation in government contracts. Preference may be given if the bidders can demonstrate adherence to policies encouraging local content and procurement.

Evaluation Process

Bids will undergo a rigorous evaluation process based on:

• Compliance with eligibility and technical requirements.
• Quality and suitability of offered products.
• Financial competitiveness and overall price proposal.
  The successful bidder will be chosen based on a combination of these evaluations to ensure accountability and high standards.

Delivery Locations

Successful bidders will be required to deliver the spare parts to specified military locations as directed during the contract award phase. It is imperative that bid submissions include logistics plans for timely and efficient delivery.

Contact Information

For inquiries and clarifications, bidders should consult the official channels designated by the Department of Military Affairs. It is advised to check the official tender portal for updates and further communication.