Tender Title: Supply of Gear Box and Accessories
Tender Reference Number: GEM/2025/B/6132056
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The objective of this tender is to procure high-quality gear boxes and associated accessories to meet the operational requirements for military applications. This includes items such as gear boxes, hoses, magnetic switches, and various components critical for the maintenance of military vehicles and equipment. A total quantity of 75 units is requested as part of this procurement, ensuring reliability and performance to meet military standards.
Eligibility Criteria
To qualify for this tender, bidders must adhere to specific eligibility criteria, including:
- Registration as a legal entity under relevant company laws
- Experience in manufacturing or supplying similar equipment
- Proven track record of timely delivery and quality assurance
- Compliance with all standards set forth by the Ministry of Defence
Technical Requirements
The technical specifications for the gear boxes and accessories are outlined clearly within the tender documentation. Bidders must ensure that:
- All products meet the necessary reliability and compatibility standards.
- The equipment is compliant with military-grade specifications outlined by the Department of Military Affairs.
- Detailed product specifications and warranties are provided along with the bid.
Financial Requirements
Bidders are required to demonstrate their financial capabilities to execute the contract. This may include:
- Proof of the financial standing and operational stability of the bidding entity.
- Submission of a comprehensive pricing structure detailing costs for each item listed in the tender.
Document Submission Details
All documents, including the technical proposal, financial details, and required certificates, must be submitted electronically through the designated procurement portal. Bidders should ensure that all documents adhere to the specified format to facilitate smooth evaluation.
Special Provisions
The tender includes provisions that may benefit Micro, Small, and Medium Enterprises (MSEs) and startups. Special considerations may apply, encouraging inclusive participation and fostering local industry growth.
Evaluation Process
The bids will be evaluated on different parameters, which include:
- Compliance with technical specifications
- Financial proposal and pricing competitiveness
- Past performance and reputation in delivering similar contracts
- Timeliness of delivery and after-sales support
Delivery Locations
Delivery of the gear boxes and accessories will typically be required at designated military depots or facilities outlined in the tender documentation. Bidders must confirm their ability to meet these logistical requirements.
Contact Information
For any queries, bidders may refer to the Department of Military Affairs under the Ministry of Defence. Direct contact details should be noted from the official tender portal.
In conclusion, this tender represents an important opportunity for qualified suppliers to contribute to the national defense logistics. The successful bidder will need to adhere to strict quality and performance standards while ensuring effective delivery timelines.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity under relevant laws, demonstrating a history of supplying similar equipment, and compliance with military standards set by the Department of Military Affairs. Bidders must submit necessary documents that prove their operational capability and compliance.
Bidders must ensure all products comply with military-grade specifications. This includes meeting performance, reliability standards, and precise dimensions as outlined by the Department of Military Affairs in the tender documents. Specific certifications may also be required to demonstrate compliance with quality standards.
Bidders should provide evidence of financial stability, including past project funding and operational capacities. The financial proposal must clearly detail pricing for each item requested in the tender and demonstrate value while complying with all financial guidelines specified in the tender documents.
All bids should be submitted electronically via the specified procurement portal. Accepted document formats typically include PDF and DOC. Bidders should ensure that all supporting documents are compiled neatly and labeled correctly to facilitate a smooth review process.
Yes, the tender includes provisions aimed at promoting participation from Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions may include relaxed eligibility criteria and support to enhance local manufacturing and procurement under the ‘Make in India’ initiative. Interested bidders should thoroughly review the tender for specific benefits.
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