Tender Title: Repair and Overhauling Service of Package Air Conditioner

Reference Number: GEM/2025/B/6145923

Issuing Authority: Department of Military Affairs, Ministry of Defence

The purpose of this tender is to procure repair and overhauling services for package air conditioners rated at 5.5 tons. The services are required for installation and maintenance at designated locations, ensuring optimal performance and efficiency of the cooling systems.

Scope of Work and Objectives

The primary objectives of this tender include:

• Providing reliable and professional repair and overhauling services for a total of five package air conditioners.
• Ensuring that all maintenance work aligns with industry standards.
• Delivering services either at the buyer's premises or the service provider's premises, depending on the requirements.

Eligibility Criteria

To participate in this tender, bidders must meet the following eligibility requirements:

• Registration as a legal entity in accordance with the Government of India guidelines.
• Previous experience in providing air conditioning services, particularly for package air conditioners.
• Capability to deliver the required services within stipulated timelines, ensuring minimal downtime.

Technical Requirements

Bidders must possess the necessary tools and equipment to perform the following:

• Comprehensive diagnostics and maintenance of package air conditioners.
• Electrical checks and refrigerant handling.
• Compliance with both local and national quality standards in HVAC maintenance.

Financial Requirements

While the precise financial obligations may vary, it is important for bidders to:

• Provide a detailed breakdown of costs associated with services rendered.
• Possess sufficient financial capacity to undertake the project, which can be demonstrated through past financial statements or bank guarantees.

Document Submission Details

Documents must be submitted in the following format:

• Written proposals must be prepared in compliance with the tender specifications.
• All submitted documents should be clear, legible, and organized.
• Bidders are advised to adhere to specifications regarding document format to ensure acceptance.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and offers provisions to support startups. Benefits include relaxed qualifying criteria and potential financial incentives for eligible companies.

Evaluation Process

Bids will be evaluated based on:

• Compliance with technical specifications and quality standards.
• Financial competitiveness, including total project costs and payment terms.
• Overall experience and track record in delivering similar services.

Delivery Locations

The services are to be performed at specified locations designated by the Department of Military Affairs and may include various military and defense installations.

Contact Information

For any inquiries related to this tender process, please reach out to the designated contact at the Department of Military Affairs. Please ensure that all communications are professional and in line with the formal procurement standards.