Department of Military Affairs Tender by Indian Army (GEM/2025/B/6133423)

Tender Title: Air Conditioner 2 Ton All Weather

Tender Reference Number: GEM/2025/B/6133423
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence

The Department of Military Affairs is inviting bids for the procurement of Air Conditioner 2 Ton All Weather units. This tender aims to secure the supply of high-quality air conditioning units for operational use within the Ministry of Defence facilities. The procurement is part of the ongoing efforts to maintain optimal environment standards for personnel and equipment, ensuring functionalities are reliable across various temperatures and conditions.

Scope of Work and Objectives

The primary objective of this tender is to identify qualified vendors capable of providing two units of 2 Ton All Weather Air Conditioners with exceptional performance and durability. The selected vendor will be required to deliver units that comply with the highest standards in energy efficiency and technical specifications, which include, but are not limited to:

• Operate effectively in extreme weather conditions.
• Ensure low energy consumption while maintaining high cooling capacity.
• Compliance with the latest industry standards and guidelines.

Eligibility Criteria

To qualify for this tender, bidders must meet the following eligibility requirements:

• Registered entity with appropriate licenses to supply air conditioning units.
• Proven experience in supplying similar equipment to government agencies or reputable private sectors.
• Compliance with local regulations and standards related to manufacturing and supply of HVAC equipment.

Technical Requirements

Bid submissions must include detailed information regarding the technical specifications of the air conditioning units offered. This includes:

• Energy efficiency ratings and certifications.
• Operating temperature range and capabilities under varying environmental conditions.
• Warranty periods and customer support options available.

Financial Requirements

Bidders must demonstrate financial stability and capability. Required documentation includes:

• Audited financial statements for the past three years.
• Evidence of current bank solvency and credit facilities.
• Detailed pricing for the total units along with terms and conditions of payment.

Document Submission Details

All bid documents must be submitted according to the guidelines set forth in the tender document. Required submissions include:

• Technical proposals.
• Financial proposals.
• Compliance documents to eligibility criteria.

Submissions can be made electronically via the designated government e-procurement portal.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and includes specific provisions aimed at promoting start-ups. Qualified vendors fitting these categories may receive financial concessions and support during the bidding process.

Evaluation Process

Bids will be evaluated based on both technical and financial merits. The evaluation will focus on:

• Compliance with technical specifications.
• Price quotations.
• Experience and past performance history.

Only bidders who meet the minimum technical scores will be considered for further evaluation of their financial proposals.

Delivery Locations

The selected vendor will be required to deliver the air conditioning units to specified military facilities as directed by the Department of Military Affairs upon successful bid adjudication.

Contact Information

For any inquiries related to this tender, please refer to the official contact links provided in the tender document. Clear communication channels will be made available to assist potential bidders in their submission preparation.