Department of Military Affairs Tender by Indian Air Force (3fd4ecbaa)
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Tender Timeline
The procurement Installation and Commission of CCTV Surveillance system with AMC tender is initiated under the authority of the Department of Military Affairs, Ministry of Defence, with the reference number 3fd4ecbaa. This tender aims to establish a comprehensive CCTV surveillance system through the installation and commissioning of various components, along with Annual Maintenance Contract (AMC) services for optimized functionality and security.
Scope of Work and Objectives
The primary objective of this tender is to procure and install a robust CCTV surveillance system comprising various essential components. The project includes, but is not limited to, the following:
- Supply of CCTV Cameras
- Supply of Network Video Recorders (NVRs)
- Provision of POE switches
- Installation of HDPE pipes and network cables
- Commissioning of the surveillance system
- Providing AMC services for seamless operation and maintenance of the system
The estimated total quantity needed is 22,350 units across different categories, which are crucial for establishing effective surveillance measures.
Eligibility Criteria
Participating entities must fulfill specific eligibility requirements to bid for this tender, including:
- Registration as a legal entity in compliance with relevant laws.
- Proven experience in similar projects, particularly in CCTV installation and maintenance services.
- Capacity to manage the supply chain for the required number of units.
Technical Requirements
The technical aspects of the tender are critical to ensure installation quality and operational efficacy. Bidders are required to adhere to the following technical specifications:
- High-definition cameras with adequate field coverage.
- NVRs with sufficient storage capacity for extensive video recordings.
- Compliance with international standards for electronic components to ensure long-term performance.
- Documentation confirming adherence to quality and performance standards.
Financial Requirements
Bidders must account for the financial implications of this contract, which includes:
- Submission of a compliant quotation that outlines pricing for all components and services.
- Presentation of a detailed breakdown of payment terms, which may include staged payments upon successful completion of specific milestones.
Document Submission Details
Submission of documents must be undertaken with the utmost precision. Bidders should prepare and submit the following:
- Bid documents with the technical proposal and financial quotation.
- Certifications and evidence of prior experience and capacity for fulfilling the contract.
- Compliance documents confirming adherence to all stated eligibility criteria and technical requirements.
Special Provisions
In line with current government initiatives, special provisions exist for Micro, Small and Medium Enterprises (MSEs) and startups. These benefits may include relaxed eligibility criteria, priority consideration in evaluation, and potential financial incentives to encourage participation from these entities.
Evaluation Process
The evaluation of bids will be conducted through a transparent and structured process. The criteria for evaluation include:
- Compliance with technical specifications.
- Pricing structure and financial viability.
- Experience and track record of successful project completion.
Delivery Locations
The implementation of the installation and commissioning will occur in designated areas as outlined in the tender documents. Bidders must ensure they have the capability to deliver and install in these locations effectively.
Contact Information
For any further inquiries, interested parties should refer to the official contact channels provided in the tender documents.
Tender BOQ Items
27 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in compliance with local laws, possessing experience in similar CCTV installation projects, and demonstrating the capacity to supply the stipulated quantity of units and services. Bidders may also need to provide references or case studies of prior work, highlighting successful project implementations that align with the requirements outlined in the tender.
The technical specifications mandated by the tender include high-definition cameras capable of covering the specified field, NVRs that can handle extensive storage and performance, compliance with recognized quality standards, and all necessary supporting infrastructure like cables and switches for seamless operation.
Bidders should present a comprehensive set of documents during the submission process, encompassing their technical proposal and financial quote, as well as certifications that affirm compliance with eligibility criteria, technical specifications, and previous project experience. It is also essential to check the required formats for these documents to ensure everything is submitted correctly.
The payment terms will generally be defined clearly in the tender documents. Typically, payments will be staged and linked to the successful completion of key project milestones throughout the installation and commissioning process. Bidders must outline their proposed payment structure in their submitted bids.
Yes, the tender includes provisions that favor Micro, Small, and Medium Enterprises (MSEs). These provisions may encompass easier eligibility criteria, preferential consideration during the evaluation process, and possible financial benefits aimed at encouraging MSE participation, thereby aligning with government initiatives such as ‘Make in India’.
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