The Department of Military Affairs under the Ministry of Defence is inviting tenders for the supply and installation of PTZ Based Cameras and related equipment. The objective of this tender is to enhance surveillance capabilities through high-quality camera systems and other essential components including Dome Cameras, Bullet Cameras, NVRs, POE Switches, and various accessories.
Scope of Work and Objectives
The tender encompasses the procurement of a total of 85 items that include PTZ Cameras, Dome Cameras, Bullet Cameras, Network Video Recorders (NVRs), POE Switches, Hard Disk Drives (HDD), Racks, Clipper, Boxes, Cables, Televisions, Casings, Wiring, and related installation services. The ultimate goal is to install an effective surveillance system that meets national security requirements and provides reliable monitoring and recording capabilities.
Eligibility Criteria
To qualify for this tender, bidders must meet specific eligibility requirements including the registration as a relevant entity within the industry, compliance with applicable certifications, and previous experience in similar projects. Companies must ensure that they are in good financial standing and possess the necessary technological capabilities to fulfill the tender requirements.
Technical Requirements
Bidders are expected to comply with defined technical specifications for each item as outlined in the Bill of Quantities (BOQ). This includes delivering components that adhere to industry-recognized quality standards and compliance regulations. All technology supplied must be compatible with existing systems and must fulfill the intended functional requirements.
Financial Requirements
Bidders must submit financial declarations that include an Earnest Money Deposit (EMD), demonstrating their commitment to the project. Detailed financial proposals will be evaluated based on the overall cost and compliance with pricing structures mandated by the procurement guidelines.
Document Submission Details
All tender documents must be submitted electronically following the guidelines provided in the tender documentation. Bidders are encouraged to ensure that all required certificates and forms are duly completed and submitted prior to the specified deadline outlined in the tender notice.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) may receive special consideration, promoting inclusive participation in the tender process. Additionally, provisions for startups are available to encourage innovation and engagement from newer entities in the market.
Evaluation Process
The evaluation of tenders will be conducted based on both technical specifications and price evaluation considerations. Each submission will be scrutinized to ensure that it meets all outlined requirements, and weightage will be given to compliance with quality and performance expectations.
Delivery Locations
Delivered items will be distributed across designated locations as specified by the Department of Military Affairs. It is imperative that bidders account for logistics as part of their proposals to ensure timely and efficient completion of delivery tasks.
Contact Information
For inquiries related to this tender, interested bidders are recommended to refer to the Department of Military Affairs. Please ensure you adhere to the designated channels for communication to avoid misinformation.
Tender BOQ Items
12 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing necessary certifications, and demonstrating prior experience in similar project executions. Companies must have the technological capabilities to deliver products like PTZ Cameras and related accessories, ensuring they can meet the technical specifications and quality standards outlined in the tender.
Participants must submit certificates that establish their compliance with industry standards, including safety certifications for electronic components, quality management certifications (ISO certifications), and financial documentation proving their fiscal responsibility. This ensures that all participants are capable of supplying reliable equipment and services in line with the tender’s objectives.
To register for participation, bidders need to follow the outlined steps in the tender documentation. This typically involves completing the registration form, providing necessary identification documents, and submitting relevant certifications. Compliance with this registration process is essential to ensure eligibility and participation in the tender evaluation.
The accepted document formats typically include PDF files for submission of proposals, technical specifications, and financial declarations. Bidders should ensure that all documents are clear and legible and adhere to any specified format requirements mentioned in the tender guidelines.
The Earnest Money Deposit (EMD) is a mandatory requirement to demonstrate a bidder’s commitment to the proposal. The specific amount and mode of payment will be detailed in the tender documents. Non-compliance with the EMD requirements could result in disqualification from the bidding process, emphasizing the need for accurate adherence to the financial stipulations outlined.
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