Department of Military Affairs Tender by Indian Army (GEM/2025/B/6173177)
Refined Sunflower Oil (V2) (Defence)
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Tender Title: Refined Sunflower Oil (V2) (Defence)
Tender Reference Number: GEM/2025/B/6173177
Issuing Authority
The issuing authority for this tender is the Department of Military Affairs under the Ministry of Defence.
Scope of Work and Objectives
The primary objective of this tender is to source 2500 units of Refined Sunflower Oil (V2) specifically for defence use. The project aims to ensure a steady supply chain for the armed forces, enabling them to maintain operational readiness while adhering to stringent quality standards for food items consumed by personnel.
Eligibility Criteria
Eligible bidders must meet specific requirements to participate in this tender process. Potential bidders must be registered entities with valid Business Identification Numbers (BINs) and comply with the statutory regulations set forth by Indian authorities. Furthermore, the bidders should possess relevant experience in supplying refined oil, particularly for defense purposes or similar projects.
Technical Requirements
Bidders are required to provide detailed specifications of the refined sunflower oil, including but not limited to:
- Quality certifications that must meet national and international food safety standards.
- Compliance with food processing regulations and specifications required for military supplies.
Financial Requirements
Interested bidders must submit a Earnest Money Deposit (EMD) along with their bids. The EMD must be in the form of a bank guarantee or demand draft, as specified in the tender documents. Financial capacity to fulfill the contract obligations over its duration should also be demonstrated through annual financial statements and relevant documentation.
Document Submission Details
All required documents, including technical proposals, financial bids, and qualification documents, should be submitted electronically through the designated e-procurement platform. Bidders are advised to ensure that all documents are complete, signed, and in the requested format to avoid rejection.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) by offering relaxations in certain eligibility conditions. Startups that align with the requirements may also benefit from preferential treatment in evaluations.
Evaluation Process
The tender proposals will undergo a structured evaluation process that assesses both technical compliance and financial viability. Criteria for evaluation will include the quality of the proposed oil, competitive pricing, delivery timelines, and past performance records. The evaluation committee will shortlist bidders based on these factors.
Delivery Locations
The delivery of the Refined Sunflower Oil will be required at specified military supply depots, with particular details provided upon successful bid acceptance.
Contact Information
Interested bidders may reach out to the Department of Military Affairs for any clarification regarding the tender. It is advisable to consult the tender document or official procurement portal for accurate contact details.
In summary, the GEM/2025/B/6173177 tender for Refined Sunflower Oil (V2) represents a significant opportunity for qualified suppliers to meet the essential needs of the defense sector. Participation in this bidding process not only provides a viable business opportunity but also serves the critical functions of supplying essential resources to our armed forces.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity and possessing a valid Business Identification Number (BIN). Bidders must demonstrate relevant industry experience in supplying refined sunflower oil or similar products, particularly for military provisions. Compliance with statutory regulations is mandatory.
Bidders must provide a set of required certificates that include quality certifications, company registration documents, and financial statements. The submission must also include a completed technical proposal and financial bid. All documents should adhere to the specified formats outlined in the tender instructions.
To participate in this tender, interested bidders must register on the designated e-procurement platform. The registration process typically entails creating an online account, submitting necessary identification and documentation, and agreeing to the terms and conditions specified by the Department of Military Affairs.
The Earnest Money Deposit (EMD) must be submitted with the bid in the form of a bank guarantee or demand draft, as indicated in the tender documents. The amount of EMD varies with the tender’s requirements and serves to ensure the commitment of bidders towards fulfilling the bid terms.
MSEs are encouraged to participate in this tender through special provisions that relax certain eligibility requirements. This includes preference in evaluation and potentially relaxed financial criteria, aligning with government initiatives to promote inclusivity among smaller enterprises in government procurement processes.
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