Tender Title: Supply of Cleaning Supplies
Reference Number: e1692f96
Issuing Authority
The tender is issued by the Department of Military Affairs, under the Ministry of Defence. This government department is responsible for procuring essential supplies to maintain hygiene and cleanliness across various establishments.
Scope of Work and Objectives
The primary objective of this tender is to procure a range of cleaning supplies, which are essential for daily sanitation and hygiene maintenance. The selected vendor will be required to supply a total quantity of 1,090 units encompassing various cleaning materials. The key items listed in the scope include:
- Dusting Cloth
- White Disinfectant Solution for Floor Cleaning
- Toilet Brush Round
- Napthalene Balls (White and Coloured)
- Air Freshener Pouches and Cubes
- Handwash Liquid (2 L)
- Urinal Mats
- Metal Polish
- Trash Bags (Small, Medium, Large)
- Glass Cleaner
- Mops with Handles and Refills
- Room Freshener
- Toilet Rolls
- Liquid Soap
- Black Disinfectant Solution
- Hard Tile Cleaning Solution
- Disinfecting Powder
- Insect Killer Spray (1 L)
The objective is to ensure that all these materials are of high quality and comply with specified standards to fulfill the cleanliness requirements effectively.
Eligibility Criteria
To qualify for this tender, bidders must meet certain eligibility requirements, which typically include being a registered entity in compliance with local business regulations. Additionally, bidders must demonstrate both the capability and reliability to supply the aforementioned cleaning items.
Technical Requirements
Vendors are expected to adhere strictly to the technical specifications provided in the bidding documents. These may encompass quality standards, material compliance, and any relevant certifications that ensure the effectiveness and safety of the cleaning supplies.
Financial Requirements
Bidders are required to submit financial documents which indicate their capability to undertake the quantity specified. This may involve presenting prior experience with large supply contracts, and having a clear understanding of the associated costs and pricing strategies for the items included in this tender.
Document Submission Details
All bids must be submitted through the official procurement portal. Accurate submission includes all necessary documentation, which should ideally be provided in the prescribed format to avoid disqualification.
Special Provisions
The Department of Military Affairs encourages participation from Micro, Small, and Medium Enterprises (MSEs) and provides specific benefits aimed at boosting their engagement in government contracts. Startups are also encouraged to participate under similar provisions, promoting innovation and competition.
Evaluation Process
Bids will be evaluated based on a combination of technical and financial assessments. The evaluation criteria will factor in pricing, compliance with technical specifications, and past performance. Notification regarding the results will be communicated through the procurement portal following the evaluation process.
Delivery Locations
The cleaning supplies must be delivered to specified locations as indicated in the bid documents. Vendors are expected to ensure timely delivery according to the agreed schedule.
Contact Information
For any queries regarding the tender, relevant contact will be provided through the official procurement portal. Bidders are encouraged to clarify any concerns during the submission phase to ensure compliance with all requirements.
Tender BOQ Items
24 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with appropriate licensing and compliance with applicable local regulations. Bidders should also have previous experience in bulk supply contracts and demonstrate financial stability to undertake the required delivery of cleaning supplies.
The technical specifications for the cleaning supplies must align with quality standards set forth in the tender documentation. This includes compliance with materials used, effectiveness in cleaning, and safety certifications for usage. Bidder should ensure all products provided meet or exceed the outlined specifications to avoid disqualification.
The Earnest Money Deposit (EMD) should be submitted in the form specified in the tender documents. It generally requires a certain percentage of the total bid amount and must be paid prior to bid submission as a demonstration of commitment. Successful bidders will have their EMD refunded after the contract award.
The payment terms will typically be defined in the awarded contract. Commonly, payment may be made upon delivery and acceptance of the cleaning supplies or in installments linked to specific delivery milestones reached within the contract period.
Yes, there are specific benefits for Micro, Small, and Medium Enterprises (MSEs). These may include relaxed eligibility criteria, access to exclusive bidding opportunities, and guidance through the procurement process to encourage their participation in government contracts and promote broader economic growth.
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