Department of Military Affairs Tender by Indian Army (GEM/2025/B/6179649)

Tender Title: Invitation for Bids on Supply of Spare Parts

Tender Reference Number: GEM/2025/B/6179649

Issuing Authority: Department of Military Affairs, Ministry of Defence

The Tender for the Supply of Spare Parts (GEM/2025/B/6179649) is issued by the Department of Military Affairs under the Ministry of Defence. This tender aims to procure a specific range of spare parts necessary for operational efficiency and maintenance. The primary objective is to ensure a reliable supply of components that meet the rigorous demands of military equipment functionality.

Scope of Work and Objectives

The scope of this tender includes the supply of various spare parts categorized under the following items:

• LV7 STLN VF B-8785206 S-A OF PIPE WATER FILTER
• LV7 MARUTI 45600-82810 PAD
• LV7 STLN X-7452900 ROTARY PTO SWITCH ON-OFF
• LV7 STLN 5330-72-0119259 OIL SEAL

A total quantity of 293 pieces is required to fulfill operational requirements. Each component must adhere to specified technical and quality standards set forth by the Ministry of Defence.

Eligibility Criteria

Potential bidders must meet certain eligibility requirements to participate in this tender. These include:

• Being a registered entity under relevant regulations.
• Demonstrating experience in supplying similar spare parts to defense or government entities.
• Meeting specific technical specifications as outlined in the tender documents.

Technical Requirements

Each spare part supplied must comply with rigorous technical specifications that ensure durability and reliability. Bidders should provide detailed documentation and certifications that validate their compliance with these specifications. Quality control measures must be verifiable, ensuring all components adhere to the prescribed standards.

Financial Requirements

Bidders must demonstrate financial viability to engage in this tender. This includes:

• Submission of relevant financial documents showcasing the last three years of financial health.
• Bidders may need to furnish an Earnest Money Deposit (EMD), although specific amounts and conditions will be detailed in the official documents.

Document Submission Details

Bids should be submitted electronically through the designated procurement portal. Each bid must include complete documentation encompassing compliance certificates, technical proposals, and financial data. It is crucial for submissions to be accurate and complete to facilitate a smooth evaluation process.

Special Provisions

The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, aligning with government policies aimed at fostering growth in these sectors. Bidders qualifying as MSEs may benefit from certain concessions or relaxed eligibility criteria, reinforcing the government's commitment to inclusivity.

Evaluation Process

The evaluation of bids will follow a structured process, prioritizing compliance with technical requirements, financial stability, and previous performance. A multi-criteria approach will be used, ensuring that selected vendors can reliably meet the demands set forth by the Ministry of Defence.

Delivery Locations

Successful bidders will be responsible for delivering the spare parts to specified military facilities. Detailed logistics will be provided post-contract award to ensure alignment with operational schedules.

Contact Information

For further details or clarifications regarding the tender, interested parties are encouraged to check the procurement portal directly. Official communication channels will be established through this platform, offering necessary guidance on submission and compliance requirements.