Department of Military Affairs Tender by Hqids (GEM/2025/B/6075803)
Weather protective Hut with Solar panel for BHCT
Tender Timeline
Title: Weather Protective Hut with Solar Panel for BHCT
Reference Number: GEM/2025/B/6075803
Issuing Authority
Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The tender invites bids for the provision of Weather Protective Huts fitted with Solar Panels tailored for the Border High-altitude Communication Towers (BHCT). The main objective is to enhance the operational efficiency and ensure the safety and durability of the communication huts used in high-altitude areas, protecting them against severe weather conditions while also leveraging renewable energy solutions.
The scope encompasses the manufacture, supply, and installation of Weather Protective Huts designed specifically to withstand challenging environmental conditions. Each hut will be equipped with reliable solar panels to provide sustainable energy, optimizing both functionality and resilience.
Eligibility Criteria
To qualify for this tender, bidders must fulfill the following eligibility criteria:
- Registration as a legal entity in India (e.g., Company, LLP, Partnership, etc.)
- Demonstrated experience in manufacturing similar products.
- Satisfactory financial standing to undertake project commitments.
Technical Requirements
The technical specifications demand high-quality materials and innovative design for the Weather Protective Huts, including but not limited to:
- At least a specified thickness of insulation material.
- Robust construction meeting military standards for durability and safety.
- Integration of solar power systems with specified energy output.
Financial Requirements
Bidders should present financial documents that exhibit their capability to finance the project, including:
- Balance sheets for the preceding financial years.
- Proof of annual turnover that meets the prescribed threshold for similar projects.
Document Submission Details
Interested bidders must ensure that all submissions are complete and comply with the following guidelines:
- All proposals are to be submitted electronically through the GEM portal.
- Relevant documents should be submitted in PDF format.
- Bids should also include a Price Bid along with the Technical Proposal.
Special Provisions
Bidders classified as Micro, Small, and Medium Enterprises (MSEs) will enjoy certain benefits during the tender evaluation process. Startups are also encouraged to participate, with additional provisions in place to aid their involvement.
Evaluation Process
The evaluation of the submitted bids will encompass:
- Compliance with technical specifications laid out in the tender.
- Financial bids will be opened only for those who meet technical eligibility.
- Preference may be given to those demonstrating innovative solutions or techniques in hut construction and solar power integration.
Delivery Locations
The delivery of the Weather Protective Huts must be made to designated sites at high altitudes as specified by the Department of Military Affairs, ensuring that all logistical challenges are adequately addressed.
Contact Information
For queries related to the tender, interested parties may contact the issuing authority through the communication channels on the GEM platform.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of complying with the technical and financial standards. Experience in similar projects is crucial, along with the presentation of satisfactory financial documents demonstrating capacity to execute the project tasks effectively.
The technical specifications require that the huts be constructed from durable materials, providing optimal insulation and protection from harsh weather. The solar power systems included must meet specific energy output guidelines to ensure functionality in high-altitude regions.
All documents must be uploaded electronically through the GEM portal, preferably in PDF format. Submission must include both technical and price bids, ensuring clarity and completeness in all proposals according to the provided guidelines.
Payment terms typically include an Earnest Money Deposit (EMD) to be submitted with bids and a performance security that is maintained until satisfactory delivery and installation are confirmed. Specific payment milestones will be outlined upon awarding the contract.
Yes, knowledgeable bidders should note that MSEs are encouraged to apply, and they may receive advantages during the evaluation process. Startups too will benefit from provisions aimed at fostering their participation, aligned with relevant policies like ‘Make in India.’
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