The Procurement of MT Spares (GEM/2025/B/6201917) is an essential tender issued by the Department of Military Affairs, a division under the Ministry of Defence. This tender focuses on supplying various motor transport (MT) spare parts critical for maintaining military operational readiness. The scope includes specific components such as Brake Shoe, Brake Pad Assembly, Rod Spring Shackle Bush, Cable Assembly for Clutch Control Speedometer, and Bulb Speedo with a defined total quantity of 10 units.
Scope of Work and Objectives
The main objective of this tender is to procure high-quality MT spare parts that meet military-grade specifications. The selected vendor will be responsible for delivering these parts to specified locations, ensuring compliance with both quality and technical specifications as outlined in the tender documentation. This project underscores the necessity for durable and reliable components to support military vehicles.
Eligibility Criteria
To participate in this tender, bidders must meet essential eligibility requirements which include being a registered entity capable of supplying automotive spare parts to the military sector. The vendors are expected to possess the necessary certifications and prior experience in handling large-scale defense contracts.
Technical Requirements
Prospective bidders are required to adhere to all technical specifications related to the assorted spare parts. Each component must conform to the specific dimensional, weight, and performance standards outlined in the official documentation. Quality control measures and compliance with industry standards are mandatory.
Financial Requirements
Vendors must provide a valid Earnest Money Deposit (EMD) as stipulated in the tender guidelines. Additionally, a performance security will be necessary to ensure commitment to the project. Understanding the payment terms is imperative, which will typically be linked to milestones achieved during delivery.
Document Submission Details
Bidders are required to submit their proposals and all required documents in the specified formats outlined in the tender. The submission methods and accepted formats should be verified in the official documentation, ensuring all materials are provided correctly to avoid disqualification.
Special Provisions
The tender outlines special provisions aimed at encouraging participation from Micro, Small, and Medium Enterprises (MSEs) and startups. These benefits may include adjusted eligibility criteria or favorable evaluation processes, reflecting the government’s commitment to nurturing local or small-scale businesses.
Evaluation Process
The evaluation process will be based on predefined criteria that assess the technical and financial aspects of each bid. This includes an analysis of the pricing submitted and the overall capability of the vendor to meet quality and delivery timelines. Participants should familiarize themselves with the specifics of the evaluation and selection process to maximize competitiveness.
Delivery Locations
Bidders will need to be prepared to supply to specific military locations as designated by the Department of Military Affairs. It is vital that prospective vendors factor in the logistics of delivery within their proposals.
Contact Information
All inquiries and requests for clarification must be directed to the official contacts listed in the tender documentation. It is crucial for bidders to engage with this contact point for any clarifications to ensure compliance and submission integrity.
In summary, the Procurement of MT Spares (GEM/2025/B/6201917) tender presents a significant opportunity for qualified vendors to support the military through the supply of vital components. Successful bidders will play a key role in enhancing the operational capabilities of defense forces by ensuring they have reliable and high-quality spare parts at hand.
Tender BOQ Items
5 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Certificate (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for interested vendors include being a registered entity primarily engaged in the manufacturing or supply of automotive parts. Participants are expected to have the necessary documentation and experience in fulfilling similar contracts, particularly with defense-related procurements.
Vendors must submit any relevant certificates that comply with industry standards, specifically those related to quality assurance and automotive components. This may include ISO certifications and any additional documentation that verifies the quality and compliance of the products being offered.
The registration process typically involves signing up on the relevant government e-procurement portal and aligning your business with the requirements stated in the tender. Interested bidders should follow the specific guidelines provided to ensure that all documents are submitted within the accepted formats and deadlines.
Payment terms usually stipulate that payments will be made upon the successful delivery of goods and services, subject to quality checks. A performance security in the form of a bank guarantee or similar document is required to ensure that the vendor adheres to all conditions of the contract.
The tender process provides benefits for MSEs such as relaxed eligibility criteria, focused evaluation on the capacity of micro and small companies, and set-aside quotas. Additionally, these provisions further the government’s policies to stimulate growth among smaller businesses in the defense sector.
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