Department of Military Affairs Tender by Indian Army (GEM/2025/B/6131921)
Custom Bid for Services - ANNUAL SHORT TERM CAB AND TAXI HIRING SERVICE
Tender Timeline
Tender Title: Annual Short Term Cab and Taxi Hiring Service
Reference Number: GEM/2025/B/6131921
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
Overview
The Annual Short Term Cab and Taxi Hiring Service tender involves providing comprehensive transportation solutions, specifically taxis and cabs, to assist the Department of Military Affairs in carrying out its operational requirements. This service aims to ensure reliable and timely transport for personnel while adhering to high quality and safety standards.
Scope of Work and Objectives
The primary objective of this tender is to provide professional taxi and cab services for the Department of Military Affairs, covering various operational requirements and locations. The service includes:
- Daily transport services for officials on duty.
- Airport transfers and travel for official engagements.
- Support for urgent transportation needs within specified areas.
Eligibility Criteria
Eligible bidders must fulfill the following criteria:
- Registered entities with a valid business license.
- Proven experience in providing transport services, particularly to government agencies or sectors.
- Compliance with all regulatory and safety standards.
- Adequate fleet capacity ensuring availability of vehicles as required.
Technical Requirements
Bidders are expected to meet specific technical specifications, including:
- Vehicles must be well-maintained and insured.
- Compliance with environmental and safety regulations.
- Provision of qualified and experienced drivers.
- Real-time tracking capability and efficient customer service mechanisms.
Financial Requirements
Bidders must demonstrate financial stability and capability to manage operational costs. Essential documentation includes:
- Recent financial statements.
- Proof of capability to provide comprehensive insurance coverage for all vehicles.
- Transparent pricing structure that covers all potential service costs.
Document Submission Details
All bidding documents must be submitted electronically via the designated platform, following specific formatting guidelines. For document integrity:
- All submissions must be in PDF format.
- Bidders should ensure that all required forms and information are completed and submitted by the final date for consideration.
Special Provisions
Provisions for Micro, Small, and Medium Enterprises (MSEs) and startups are encouraged to ensure inclusivity in the bidding process. This includes:
- Assistance with understanding requirements.
- Flexibility in terms of bidding criteria.
- Opportunities for capacity-building.
Evaluation Process
Bids will undergo a thorough evaluation based on:
- Compliance with technical specifications and requirements.
- Competitive pricing.
- Experience and past performance in similar contracts.
Delivery Locations
The services will be required across various locations determined by the operational needs of the Department of Military Affairs. Detailed locations will be provided upon request or during the evaluation process.
Contact Information
For inquiries, bidders are encouraged to reach out through the official communication channels provided in the tender documentation. Ensure that all questions are directed to the appropriate department for timely responses.
The Annual Short Term Cab and Taxi Hiring Service tender provides an excellent opportunity for qualified service providers to partner with the Ministry of Defence. This engagement is crucial for maintaining efficient operational workflows and serving the transportation needs of the Department of Military Affairs effectively.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
11 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for the tender include being a registered legal entity with a valid business license, demonstrating experience in providing transport services to government sectors, and compliance with safety regulations. Bidders must also present adequate resources and meet past performance expectations to qualify for participation.
To bid for the tender, participants need to provide essential certificates such as business registration documents, vehicle insurance papers, and any specific certifications related to taxi and transport services, adhering to local regulatory compliance. These certificates demonstrate not only credibility but also capability in executing the contract.
The registration process involves submitting an application through the designated online portal. Bidders must create an account, complete the required forms, and upload all necessary documents before the submission deadline. It is crucial to maintain adherence to the submission guidelines to ensure eligibility.
Payment terms for this tender will likely include an initial advance, progress payments based on milestones achieved during the contract period, and final settlement upon completion of services rendered. Each payment will be contingent upon performance standards and adherence to the agreed terms outlined in the contract.
Yes, there are specific benefits for Micro, Small, and Medium Enterprises (MSEs) participating in the tender process. These may include relaxed qualification criteria, assistance with the bidding process, and advisory support to enhance their capabilities. Such provisions promote inclusivity and foster opportunities for MSEs within government contracts.
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