Department of Military Affairs Tender by Indian Air Force (GEM/2025/B/6168569)
Repair and Overhauling Service - built up trucks; TATA 407 1 TON; Yes; Buyer Premises
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Tender Title: Repair and Overhauling Service for TATA 407 1 TON Built-Up Trucks
Tender Reference Number: GEM/2025/B/6168569
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
Overview
The overall objective of this tender is to solicit bids for the Repair and Overhauling Service of TATA 407 1 TON built-up trucks. The required services will be conducted at the buyer's premises, ensuring that the operational readiness of the fleet is restored and maintained effectively.
Scope of Work
The scope of work includes comprehensive repairs and overhauling of TATA 407 1 TON trucks, which entails:
- Thorough inspection of the vehicles
- Identification and rectification of mechanical and electrical faults
- Replacement of faulty parts with OEM parts
- Complete servicing, including engine repairs, transmission, and suspension systems
- Final roadworthiness testing and quality assurance
Objectives
The primary objectives of this tender include:
- Ensuring timely repairs and maintenance of the vehicles to meet operational demands
- Enhancing the lifespan and performance of the fleet
- Maintaining safety and compliance with applicable standards for military vehicles
Eligibility Criteria
To be eligible to participate in this tender, bidders must:
- Be a registered legal entity capable of delivering services specified in the tender.
- Have prior experience in the repair and overhauling of commercial vehicles, especially TATA trucks.
- Possess a valid service center certification recognized by the authorities.
Technical Requirements
The successful bidder must meet the following technical requirements:
- Have certified technicians with experience in the maintenance of TATA trucks.
- Access to essential tools and technologies for efficient repairs.
- Compliance with safety and quality standards set by the Ministry of Defence.
Financial Requirements
Bidder must adhere to the following financial requirements:
- Submission of a bid security deposit (Earnest Money Deposit) as stipulated in the tender.
- Stability in financial standing proven through certification of turn-over from qualified financial institutions.
- Provision of comprehensive insurance for vehicles during the service period.
Document Submission Details
Bidder proposal submissions must include:
- Technical proposal detailing service processes.
- Financial bid outlining costs associated with the service.
- Proof of eligibility and previous service contracts.
- All documents must be submitted in electronic format via the designated online platform.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups through:
- Reduced eligibility criteria.
- Financial support and assistance programs.
Evaluation Process
Bids will be evaluated based on the following criteria:
- Compliance with technical specifications.
- Competitive pricing.
- Track record and experience in similar services.
- Quality assurance measures proposed by the bidders.
Delivery Locations
Services are to be provided at specified military installations; detailed locations will be provided post-selection of the successful bidder.
Contact Information
For any inquiries, bidders can refer to the official contact channels provided during the tender registration phase. Further details can be accessed through the tendering platform.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of delivering the required services, having prior experience in the repair and overhauling of commercial vehicles, especially TATA trucks, and possessing a valid service center certification recognized by the authorities. Interested bidders must demonstrate their ability to meet these criteria through documentation when submitting proposals.
Bidders must present relevant certificates that validate their operations and personnel expertise in vehicle servicing. This includes service center certifications, tax registration documents, and any quality assurance certifications that underline compliance with safety and industry standards. Moreover, documentation proving experience with TATA vehicles specifically will strengthen bidders’ positions.
To register for this tender, bidders need to create an account on the designated online platform. Accepted document formats include PDF, DOCX, and XLSX. It is essential that documentation is complete and clearly presented in these formats to avoid discrepancies during the evaluation process. The online portal provides detailed instructions on registration and submission.
Payment terms are usually specified within the tender and will require bids to outline their payment structure, including any upfront payments. In addition, a performance security bond may be required, typically ranging from five to ten percent of the total contract value, to ensure compliance during the execution of services. This bond protects the buyer against non-performance by the service provider.
This tender offers benefits for Micro, Small, and Medium Enterprises (MSEs), which include easier eligibility criteria and potential financial support. Bidders from these sectors are encouraged to engage in compliance with ‘Make in India’ policies, which advocate for local sourcing of materials and services, thereby providing a strategic advantage in securing government contracts while fostering domestic manufacturing.
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