Issuing Authority
The GEM/2025/B/6142920 tender is issued by the Department of Military Affairs, under the Ministry of Defence. This tender encompasses a diverse range of food products and consumables, supplying essential items needed for various military operations.
Scope of Work and Objectives
The primary objective of this tender is to procure a variety of food products, including Cheese Slice, Cheese Cube, Cheese Spread, Matchbox, Vinegar, Cornflakes, Tomato Sauce, Biscuit Cookies, Orange Lemon Squash, Cornflour, Custard Powder, and Pickle. The total quantity required is 1834 units. Vendors will be responsible for ensuring that the products meet the specified quality and safety standards, thereby contributing to the welfare and sustenance of military personnel.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet certain eligibility criteria, including:
- Being a registered entity under appropriate laws.
- Compliance with all health and safety regulations.
- Proven experience in supplying food products or related commodities.
- Sufficient capacity to meet the required quantity within the provided timelines.
Technical Requirements
Specifications for the products outlined in this tender will adhere to strict technical requirements and quality standards set forth by the Department of Military Affairs. All products must be:
- Fresh and shelf-stable, complying with relevant food safety standards.
- Packaged appropriately to prevent contamination.
- Accompanied by necessary certificates of quality and origin.
Financial Requirements
Bidders should also prepare to meet financial requirements, such as:
- A detailed cost breakdown for the products offered.
- Proof of financial stability including bank details.
- Compliance with any payment terms specified in the tender documents.
Document Submission Details
All documents related to the bid must be submitted electronically through the designated portal before the specified deadline. Submissions should include:
- Completed bid forms.
- Compliance documents.
- Product specifications and samples where applicable.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and start-ups by implementing benefits that include:
- Relaxation of criteria to foster inclusive participation.
- Assistance in the registration process on relevant procurement portals.
Evaluation Process
The evaluation process will be comprehensive, involving technical and financial scrutiny of the bids. Key aspects of evaluation will include:
- Technical specifications compliance.
- Cost-effectiveness and overall value offered.
- Past performance of bidders in similar contracts.
Delivery Locations
Deliveries for the products procured under this tender will typically be centralized to designated military facilities. Bidders are required to detail their capability for logistics and delivery across various locations.
Contact Information
For any inquiries regarding this tender, bidders may contact the Department of Military Affairs directly, referencing the tender ID GEM/2025/B/6142920. Clear guidance will be provided to assist potential vendors in the bidding process.
The GEM/2025/B/6142920 tender offers a significant opportunity for suppliers to engage with government contracts while supporting the operational needs of military personnel.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity that complies with local laws, having relevant experience in supplying food products, and showcasing sufficient capacity to fulfill the order’s quantity and quality demands. Additionally, bidders must adhere to health and safety regulations relevant to food products.
Bidders are required to provide certificates that demonstrate adherence to quality standards and food safety regulations. These may include ISO certifications related to food quality, HACCP documentation, or any other relevant certificates verifying the quality and origin of products offered.
The registration process involves filling out forms available on the designated procurement portal. Bidders must ensure they provide all necessary documentation showcasing their operational capability and financial stability to qualify for the tender effectively.
The EMD serves as a security measure to ensure the commitment to the bidding process. Specific details regarding the amount and submission methods are outlined in the tender documentation. It is crucial that the EMD is submitted adequately to avoid disqualification from the bidding.
MSEs can benefit from relaxations in eligibility criteria, lower financial thresholds for participating in the tender, and potentially exclusive contracts to foster growth and enable inclusivity in government procurement. This initiative aligns with policies aimed at enhancing local enterprise participation in government tenders.
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