Department of Military Affairs Tender by Indian Army (GEM/2025/B/6164978)
Papad,Coconut,Pickle Mix,Copra,Pickle Mango
Tender Timeline
Tender Title: PICKLE 05
Reference Number: GEM/2025/B/6164978
Issuing Authority/Department:
Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
This tender pertains to the procurement of assorted food items under the category of Papad, Coconut, Pickle Mix, Copra, and Pickle Mango. The objective is to secure high-quality products that meet the specifications set forth in the tender while fulfilling the requirements of the Department of Military Affairs. A total quantity of 1200 units has been earmarked for this procurement.
Eligibility Criteria
To qualify for this tender, bidders must:
- Be a registered entity with the appropriate licenses to operate in the food procurement sector.
- Demonstrate prior experience in supplying similar food items to government or military departments.
- Comply with local regulations regarding food safety and quality controls.
Technical Requirements
Bidders must ensure that all products meet the following technical specifications:
- All items must adhere to national food safety standards and regulations.
- Packaging must ensure the preservation of the contents and must be compliant with environmental standards.
- Detailed product descriptions, including ingredients used and nutritional information, should be provided for each item proposed.
Financial Requirements
- Bidders should submit a complete financial proposal including pricing details for the total quantity required.
- The pricing must reflect all costs associated with production, packaging, transportation, and delivery to specified locations.
Document Submission Details
Interested bidders should prepare their submissions in accordance with the guidelines provided in the tender documentation. All relevant bids must be submitted via the appropriate procurement portal, ensuring that no submissions are sent via email or direct mail unless explicitly allowed.
Special Provisions (e.g., MSE/Startup Benefits)
This tender encourages participation from Micro, Small, and Medium Enterprises (MSMEs) and startups. Bidders falling under these categories may be eligible for specific financial assistance or benchmarks meant to promote equitable opportunities.
Evaluation Process
All bids will be subjected to a comprehensive evaluation process based on the criteria set forth, which may include but are not limited to:
- Quality of proposed products.
- Compliance with the technical specifications.
- Price competitiveness.
- Delivery timelines.
The evaluation will prioritize bidders who demonstrate an ability to meet technical specifications while providing the most favorable pricing.
Delivery Locations
The successful bidder will be required to deliver the goods to designated military locations as specified in the contract.
Contact Information
Bidders are encouraged to direct inquiries regarding this tender to the Department of Military Affairs for detailed clarification regarding any aspect of the tender. Exact contact details will be available through the procurement portal.
Additional Information
Bidders are expected to maintain transparency in all dealings and provide verifiable documentation when requested. Compliance with local bylaws and national food safety regulations is non-negotiable and will be enforced during the evaluation and selection process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with relevant licenses, demonstrating previous experience in supplying food items to governmental or military entities, and complying with local food safety regulations. Applicants must ensure they meet all technical specifications outlined in the tender.
Bidders need to present certificates demonstrating compliance with national food safety standards, quality assurance certifications, and any relevant licenses specifically pertaining to food handling and distribution. These documents must reflect the business’s adherence to quality expectations and safety protocols.
To participate in the tender, interested bidders must register on the specified procurement portal. Registration typically requires providing basic business information, compliance documents, and possibly undergoing a verification process to ensure eligibility.
Bidders should submit their proposals using PDF or DOCX formats to ensure compatibility with the evaluation systems in place. Comprehensive documentation must include technical specifications, financial proposals, and certifications as per the guidelines mentioned in the tender documentation.
Payment terms will be specified in the ultimate agreement but generally necessitate a performance security deposit as a guarantee for compliance with contractual obligations. This security may be required for a percentage of the total contract value and will be released upon successful completion of obligations as per the contract stipulations.
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