Tender Title: Custom Bid for Services - REPAIR OF QTY 03 CONVERSION MACHINERY
Reference Number: GEM/2025/B/6115562
Issuing Authority: Department of Military Affairs, Ministry of Defence
The tender titled Custom Bid for Services - REPAIR OF QTY 03 CONVERSION MACHINERY has been issued by the Department of Military Affairs under the Ministry of Defence. The primary objective of this tender is to procure services for the repair of three units of conversion machinery. This tender aims to enhance operational efficiency and ensure that critical machinery is maintained in optimal condition.
Scope of Work and Objectives
The selected service provider will be responsible for the comprehensive repair of three conversion machinery units. This may include but is not limited to mechanical servicing, electrical adjustments, and quality assurance checks to ensure that the machinery operates at peak performance. The objective is to restore the functionalities of the machinery to facilitate continued production and operational excellence.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet specific eligibility criteria outlined by the authority. Candidates are required to be registered entities and maintain a valid operational status. Additionally, bidders should demonstrate prior experience with machinery repairs and have relevant certifications to back their technical and operational claims.
Technical Requirements
Bidders must submit a detailed proposal that highlights compliance with the technical specifications associated with the conversion machinery repairs. This includes an overview of the methodologies proposed for the repair work, machinery parts to be utilized, and adherence to recognized industry standards.
Financial Requirements
Financial proposals should be competitive and justified, demonstrating a clear understanding of the repair's costs. Bid submissions must include a breakdown of all relevant expenses—ensuring transparency and facilitating value for money.
Document Submission Details
All necessary documentation required for bid submission must be completed accurately and submitted before the stipulated deadline. It is essential for bidders to provide all requested information in their proposal to avoid disqualification.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) and startups are encouraged to participate in this tender. Special provisions exist to promote inclusivity and support local businesses, particularly under the Make in India initiative, which aims to boost local products and services.
Evaluation Process
The evaluation process for this tender will involve a thorough review of all submissions against the outlined criteria. Bids will be evaluated based on compliance with technical requirements, financial viability, and the overall capability of the bidder to execute the project effectively.
Delivery Locations
The awarded service provider will conduct repairs at predetermined locations as specified by the Department of Military Affairs, prioritizing access to relevant machinery maintenance sites.
Contact Information
For additional information regarding the tender, interested parties may contact the Department of Military Affairs. However, specific contact details have not been provided in the tender documentation.
By participating in this tender, bidders will have the opportunity to contribute significantly to enhancing the capabilities of the defence machinery sector, ensuring quality service delivery, and supporting the ongoing operational goals of the Ministry of Defence.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid operational status. Bidders must demonstrate relevant experience in repairing similar machinery and possess all necessary certifications that validate their capability to perform the required repairs effectively.
Bidders need to comply with technical specifications that emphasize adherence to industry standards in machinery repairs. This includes detailing methodologies for maintenance, specifying types of parts to be used, and ensuring that all proposals reflect best practices to guarantee the machinery’s optimal performance post-repair.
The financial proposal must specify an itemized breakdown of all costs involved in the repair services. This should include materials, labor, and overhead costs, justifying the pricing strategy to enhance transparency for the evaluation committee while meeting budgetary requisites.
Bidders may typically submit their proposals electronically as per the tender documents detailing submission guidelines. All required documentation should be prepared in the specified formats as outlined in the tender instructions to facilitate smooth evaluations.
MSEs enjoy special provisions aimed at promoting participation in government tenders. This includes relaxed eligibility criteria and additional support avenues, such as preference points or incentives under the Make in India policy, encouraging local firms to contribute to national defence services.
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