Custom Bid for Services - Cleaning Material (Reference Number: GEM/2025/B/6132418)
Issuing Authority
The Department of Military Affairs under the Ministry of Defence is responsible for issuing this tender.
Scope of Work and Objectives
This tender is aimed at procuring cleaning materials for various applications within military facilities. The objective is to ensure that adequate and efficient cleaning supplies are available to maintain hygiene and cleanliness standards across all military bases. The products sought will play a crucial role in upholding the operational readiness and well-being of military personnel.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet specific eligibility requirements. These include being a registered entity recognized under relevant laws and regulations, having a valid GST registration, and possessing all necessary licenses for trading cleaning materials. Preference may be given to local suppliers to encourage domestic procurement.
Technical Requirements
Bidders are required to provide detailed information about the technical specifications of the cleaning materials being proposed. Each product must meet high-level performance standards and conform to industry quality benchmarks. Furthermore, documentation supporting compliance with relevant regulations and safety standards should be submitted alongside the bid.
Financial Requirements
Interested parties must be prepared to submit financial documents indicating their ability to fulfill the contract. This includes recent financial statements and a performance security in the form of an Earnest Money Deposit (EMD), which is typically a percentage of the total bid amount. Payment terms will be outlined in the tender documents, and bidders should be aware of the nuances involved in pricing their offerings competitively.
Document Submission Details
All bids must be submitted electronically through the designated portal provided by the Ministry of Defence. Documents are required in specified formats which may include PDFs, Word documents, and other acceptable file types as defined within the tender documentation. A checklist of required documents will facilitate the submission process.
Special Provisions
This tender may also include provisions favoring Micro, Small and Medium Enterprises (MSEs), thereby offering benefits and incentives that can help promote participation. Startups may also find certain advantages outlined, encouraging innovation within the supply chain for cleaning materials.
Evaluation Process
The evaluation process for submitted bids will be thorough, assessing both technical and financial elements. Bids will be ranked based on compliance with specified criteria, quality of proposal, and price considerations. Shortlisted bidders will be invited to present their proposals for further scrutiny.
Delivery Locations
The cleaning materials are to be delivered to various military locations as outlined in the final bid specifications. Bidders must demonstrate their capability to deliver across all specified locations within the agreed timeframe.
Contact Information
For queries regarding this tender, bidders can refer to the official communication channels established by the Department of Military Affairs. It is advised to consult the official tender documents for the most accurate and up-to-date contact information.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity under the relevant laws and regulations. Bidders must possess a valid GST registration and meet all specifications outlined by the Department of Military Affairs. Additionally, documentation proving the capability to adhere to safety standards and comply with local procurement policies is essential for qualifying.
Participants must provide an array of required certificates, including GST registration, relevant licenses for selling cleaning products, and safety compliance certificates demonstrating adherence to established industry standards. Ensuring that these documents are valid and up-to-date is crucial for bid acceptance.
Payment terms will vary based on the bidder’s proposal and the evaluation criteria set forth in the tender documentation. Information regarding the performance security and Earnest Money Deposit (EMD) requirements will also be specified, outlining the conditions for payment upon delivery of the cleaning materials.
Documents must be submitted electronically through the designated online portal mentioned in the tender documentation. Bidders are required to adhere to specified file formats such as PDFs and Word documents, ensuring that all submissions are complete and correctly formatted for evaluation.
Micro, Small, and Medium Enterprises (MSEs) may benefit from specific provisions included in this tender, which aim to foster participation and support local growth. These benefits might include relaxed eligibility criteria and favorable payment terms designed to encourage MSE involvement and enhance competitiveness within the procurement process.
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