Department of Military Affairs Tender by Indian Navy (GEM/2025/B/6084763)

Tender Title: Vehicle Hiring Service - Per Vehicle-Day basis - Premium Sedan

Reference Number: GEM/2025/B/6084763

The Department of Military Affairs, under the Ministry of Defence, invites bids for providing a Vehicle Hiring Service on a per vehicle-day basis. This tender specifically seeks premium sedans for various operational needs, fulfilling the requirement of No less than 80Kms over 10 hours for round trips. The service is expected to cater to the transportation needs of the department efficiently and effectively.

Scope of Work and Objectives

The primary objective of this tender is to secure a reliable partner who can provide high-quality vehicle hiring services. The scope includes:

• Providing premium sedans for official transportation.
• Ensuring the vehicle is well-maintained and serviced regularly to meet the highest quality standards.
• Offering flexibility in usage, accommodating varying needs through efficient response and service delivery.

Eligibility Criteria

To qualify for this tender, bidders must meet the following criteria:

• Be a registered entity or organization in accordance with local laws.
• Possess necessary licenses and permits required for providing vehicle hiring services.
• Demonstrate experience in providing similar services to government bodies or larger organizations.

Technical Requirements

Bidders must ensure:

• All vehicles are premium sedans, well-maintained, and meet safety standards.
• Drivers employed should have a valid driving license and a minimum of three years' experience.
• Availability of vehicles on short notice for varying durations.

Financial Requirements

Bidders are required to submit a comprehensive financial proposal including:

• Detailed pricing for per vehicle-day basis hiring.
• Any additional costs such as fuel, driver allowances, or maintenance fees.
• Compliance with financial regulations as stipulated by the Ministry of Defence.

Document Submission Details

Bidders must submit all required documents electronically and are encouraged to provide:

• Proof of registration.
• Licenses and certifications.
• Financial statement showcasing previous experience and capability in handling similar contracts.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups through relaxed eligibility criteria and financial incentives. Bidders claiming these benefits must provide valid documentation.

Evaluation Process

The evaluation of bids will be conducted based on the offered price, technical capability, and service delivery timelines. The proposals will be reviewed by a panel, ensuring a fair and transparent selection process based on established criteria.

Delivery Locations

The service area includes locations within the jurisdiction of the Department of Military Affairs as specified in the tender document. Bidders should include information about their operational capacity within these locations in their proposals.

Contact Information

For further inquiries regarding the tender, interested parties can contact the Department of Military Affairs through the official website or designated contact avenues provided in the published tender document.