Tender Title: Repair and Overhauling Service for Air Conditioner

Tender Reference Number: GEM/2025/B/6195505

Issuing Authority: Department of Military Affairs (Ministry of Defence)

The Department of Military Affairs under the Ministry of Defence has issued a tender for the procurement of repair and overhauling services for air conditioners, specifically targeting units with a capacity of 1.5 tons. This request for service is intended to ensure the optimal performance and maintenance of the air conditioning units within the designated premises of the department.

Scope of Work and Objectives

The scope of this tender includes comprehensive servicing of two 1.5-ton air conditioners located at the buyer's premises. The primary objectives are to guarantee functionality, enhance energy efficiency, and prolong the lifespan of the air conditioning units. Contractors are expected to provide both minor repairs as well as thorough overhauling processes ensuring that the units operate at peak performance.

Eligibility Criteria

To qualify for this tender, bidders must be registered entities with the relevant governmental bodies. They need to demonstrate prior experience in providing repair and overhauling services for HVAC equipment, specifically air conditioners. A minimum of two years of experience in the installing and servicing of similar units is mandatory.

Technical Requirements

Bidders must adhere to specific technical standards in their service delivery. This includes having qualified technicians, appropriate tools and equipment, as well as knowledge of the latest HVAC technologies. Vendors should be equipped to perform comprehensive diagnostics, repairs, and maintenance works.

Financial Requirements

Potential bidders are required to submit a detailed quotation outlining the proposed financial structure for the services rendered. This includes cost estimation for all required services and any additional materials needed for the repairs. Further, bidders must clarify their payment terms and conditions, ensuring transparency in the bidding process.

Document Submission Details

All proposals must be submitted through the designated electronic submission portal as specified by the issuing authority. Each submission should include the necessary documentation such as the company profile, past project references, and the financial bid. Compliance with submission formats is mandatory for consideration.

Special Provisions

To encourage participation from Micro, Small, and Medium Enterprises (MSEs), special benefits may be applicable. Bidders who fall under the MSE classification may receive preferential evaluation to promote inclusive bidding practices. Furthermore, provisions for startups and adherence to the 'Make in India' policy are encouraged to support local businesses.

Evaluation Process

The evaluation of submitted bids will be conducted based on a set of criteria that includes technical capability, financial quotations, and compliance with the eligibility guidelines. Shortlisted bidders may be invited for discussions to further clarify technical capabilities and proposed methodologies.

Delivery Locations

Services are required to be performed at the specified premises of the Department of Military Affairs. Accessibility to these locations must be demonstrated by the bidders, ensuring timely service delivery without disruption.

Contact Information

For any inquiries regarding this tender submission process, interested bidders are encouraged to reach out to the Department of Military Affairs. Detailed contact information will be provided within the official tender documentation as necessary.

This comprehensive tender for repair and overhauling services for air conditioners is aimed at maintaining essential equipment within the government sector, ensuring reliable and efficient operations within the Ministry of Defence.