Tender Title: SOFTWARE
Reference Number: GEM/2025/B/5987190
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs within the Ministry of Defence is inviting tenders for the procurement of various software solutions essential for operational efficiency and security enhancement. This tender encompasses a range of software categories including Office Suite Software, Open Source Operating System Software, and comprehensive Antivirus Software solutions for both single-user annual and three-year licenses.
Scope of Work and Objectives
The primary objective of this tender is to secure a reliable vendor who can provide high-quality software solutions formulated to meet the operational requirements of the Ministry of Defence. The scope includes:
- Office Suite Software for documentation and data management.
- Open Source Operating System Software that aligns with security protocols and operational standards.
- Antivirus Software with three-year licenses ensuring ongoing protection and security from potential cyber threats.
Eligibility Criteria
To participate in this tender, bidders must adhere to the following eligibility criteria:
- Registration as a legal entity with a valid operating license.
- Proven experience in providing software solutions comparable to those required in this tender.
- Compliance with applicable laws and regulations governing procurement.
Technical Requirements
Participants must fulfill certain technical requirements, including:
- Capability to provide support and maintenance for the software.
- Knowledge of current cybersecurity practices and software updates.
- Ability to offer software that adheres to predefined quality standards set by the Ministry of Defence.
Financial Requirements
Bidders are required to submit comprehensive financial documentation that includes:
- A detailed quote for the proposed software solutions, reflecting competitive pricing.
- Evidence of past financial stability and success in fulfilling large contracts.
Document Submission Details
Interested bidders must submit their proposal documents electronically through the designated procurement portal, ensuring all necessary documentation is complete and accurate. It is critical for the bidders to verify their submissions for compliance with the tender specifications to avoid disqualification.
Special Provisions
The tender offers special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, aiming to encourage diverse participation in the procurement process. Eligible bidders may enjoy advantages such as reduced security deposits and prioritized evaluation.
Evaluation Process
Proposals will undergo a systematic evaluation process that considers pricing, technical compliance, and vendor capability. Detailed assessment criteria will be released alongside the tender documentation, ensuring transparency and fairness in selection.
Delivery Locations
The delivery of software solutions will be required at designated military locations as specified in the finalized purchase order upon selection of a successful bidder. Vendors must demonstrate logistics capabilities for timely delivery.
Contact Information
While specific contact details may not be publicly disclosed, please refer to the official tender portal for any inquiries regarding the submission process and technical specifications.
In conclusion, this tender represents a critical opportunity for qualified vendors to partner with the Ministry of Defence in fulfilling its software needs, thereby enhancing operational effectiveness while maintaining stringent security measures.
Tender BOQ Items
5 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Certificate (Requested in ATC)
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid licenses and proven experience in providing software solutions. Compliance with applicable procurement regulations is also essential. Bidders must demonstrate their capability to meet technical standards and provide ongoing support for the software products proposed.
Participants must submit necessary certificates that validate their business registration and adherence to industry quality standards. These could include software ownership rights and cybersecurity certifications, showcasing the bidder’s capability to meet the operational demands of the Ministry of Defence.
To register for submitting proposals, vendors must follow the procurement portal’s guidelines, ensuring that all required documents are submitted in the correct format. Vendors should prepare their submissions while aligning with the submission methods outlined in the tender documentation.
Winning bidders must furnish details pertaining to an Earnest Money Deposit (EMD) and potential performance security requirements. Payment terms will be outlined in the agreement, emphasizing milestones for successful delivery and service uptime.
Yes, there are specific provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, including advantages such as reduced performance security and incentives within the procurement process. This initiative is aligned with broader policies aimed at promoting local content and entrepreneurship in compliance with ‘Make in India’ directives.
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