Tender Title: Supply of Office Suite Software (V2)

Reference Number: GEM/2025/B/6108304

Issuing Authority/Department:
Department of Military Affairs, Ministry of Defence

Scope of Work and Objectives

The Department of Military Affairs invites tenders for the supply of Office Suite Software (V2), aimed at enhancing operational efficiency and productivity across its various divisions. This procurement encompasses the provision of 65 licenses of the software, which must comply with the current technological requirements and standards set by the ministry. The objective is to equip the department with a reliable software suite that meets the demands of modern military operations and administrative tasks.

Eligibility Criteria

To participate in this tender, bidders must meet the following eligibility criteria:

• Be a legally registered entity in the relevant jurisdiction.
• Have prior experience in supplying office software solutions.
• Possess valid operational licenses and certifications pertinent to the software being offered.

Technical Requirements

Bidders must ensure that the Office Suite Software meets the following technical specifications:

• Compatibility with existing hardware and operating systems used within the department.
• User-friendly interface and accessibility features.
• Compliance with security protocols as mandated by the Ministry of Defence.

Financial Requirements

Bidders must provide a comprehensive breakdown of costs, including per license pricing, bulk purchase discounts, and any additional fees that may apply. The pricing should reflect fair market value and should be competitive.

Document Submission Details

All tender documents must be submitted electronically through the designated government e-procurement platform. Bidders are advised to ensure all required documentation, including technical specifications and financial proposals, are included in their submissions.

Special Provisions

Micro, Small, and Medium Enterprises (MSEs) and startup companies will benefit from special provisions during the evaluation process, promoting inclusivity and support for emerging businesses. Submissions from these entities will be encouraged and considered favorably.

Evaluation Process

The evaluation of bids will be conducted in a transparent and fair manner. Proposals will be assessed based on:

• Compliance with technical requirements.
• Financial feasibility and competitiveness.
• Previous performance and reliability in similar contracts.

Delivery Locations

The delivery of the Office Suite Software must be coordinated with respective divisions of the Department of Military Affairs, with specific logistics to be discussed upon the contract award.

Contact Information

For further inquiries regarding the tender, interested bidders are encouraged to contact the Department of Military Affairs. Specific contact details may be available on the official procurement portal.

In conclusion, this tender represents an opportunity for providers of Office Suite Software to engage with a vital government department, ensuring enhanced administrative functions and military operational support. Potential bidders are encouraged to prepare their proposals according to the outlined criteria and specifications to increase their chances of successful procurement.