Tender Title: Repair and Overhauling Service for Toyota Innova
Reference Number: GEM/2025/B/6162093
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The Ministry of Defence has issued a tender for Repair and Overhauling Service specifically for Toyota Innova vehicles. This tender aims to facilitate the maintenance and restoration of Toyota Innova vehicles utilized by the Ministry. The objective is to ensure that these vehicles are in optimal working condition, ready to serve their designated purposes efficiently.
Scope of Work
The selected vendor will be responsible for providing comprehensive repair and overhauling services for Toyota Innova vehicles. This includes, but is not limited to, engine repairs, electrical system repairs, bodywork, and any necessary diagnostic services. The work can be conducted at the service provider's premises or buyer premises, depending on operational requirements.
Eligibility Criteria
To be eligible for this tender, bidders must:
- Be a registered entity with a valid license to operate within the automotive repair sector.
- Possess prior experience in performing similar services, particularly with Toyota vehicles.
- Demonstrate technical capabilities that meet the requirements stipulated in the tender documentation.
Technical Requirements
Participants must adhere to the following technical requirements:
- Availability of skilled personnel trained in Toyota vehicle repairs.
- Access to OEM (Original Equipment Manufacturer) parts for repair and maintenance.
- Must follow industry-standard quality assurance practices during the repair process.
Financial Requirements
Bidders should provide detailed financial statements demonstrating their ability to embark on such a project. This may include:
- Past financial performance.
- A breakdown of service costs, including any warranties associated with repairs.
- Compliance with local taxation regulations.
Document Submission Details
All required documents must be submitted electronically through the designated platform. Bidders must ensure they include:
- A complete proposal detailing technical and financial aspects.
- Certificates of compliance with regulatory standards.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) and startups will be given preferential consideration during the evaluation process to encourage participation from local businesses and promote entrepreneurship. Compliance with 'Make in India' initiatives, promoting domestically produced items, will also be assessed during evaluations.
Evaluation Process
The evaluation of proposals will be based on:
- Compliance with eligibility and technical requirements.
- Financial viability.
- Quality and feasibility of the proposed services.
Weightage will be given to bidders demonstrating excellence in service history and capacity to deliver on commitments.
Delivery Locations
Services may be delivered at various locations as directed by the Department of Military Affairs. The scope covers both in-house repairs at the buyer's premises and established workshops approved by the authorities.
Contact Information
For further inquiries, participants are encouraged to reach out through the official communication channels provided during the tender announcement. No misleading information should be followed, and only verified contact details should be considered.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing relevant experience in automotive repairs, and demonstrating the capability to perform services specifically for Toyota Innova repairs. Bidders must also provide any necessary certifications that underline their qualifications in the automotive service industry.
To ensure compliance, participants must submit certificates related to professional qualifications in automotive repairs, such as ISO certifications or trade licenses. These documents validate the bidder’s expertise and alignment with industry standards.
The registration process entails creating an account on the designated e-procurement platform where the tender is hosted. Applicants must provide their company details, including contact information and relevant certifications, before they can access tender documentation and submit proposals.
Documents must be submitted in commonly used formats such as PDF or DOCX. Each document must be clear and legible, containing all necessary information related to the bid, including technical specifications, financial proposals, and compliance certificates.
Bidders are required to outline payment terms in their proposals, typically comprising milestone payments tied to project completion stages. Additionally, a performance security may be required to ensure adherence to project timelines and quality standards, ensuring that the bidder fulfills all contractual obligations efficiently.
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