Tender Title: Laying of Synthetic Surface Volleyball Court with Allied Accessories

Reference Number: 17d5204b3
Issuing Authority: Department of Military Affairs, Ministry of Defence

The tender aims to procure necessary services and materials for the development and installation of a synthetic surface volleyball court. This includes the provision and fixing of an outdoor asphalt base, eight layers of cushion made of KDF material, LED flood lighting installation, a chain link fence with a gate, a suitable drainage system, and precise court line marking.

Scope of Work and Objectives

The scope of the work encompasses:

• Providing and fixing an asphalt base for the volleyball court.
• Installation of KDF material to create an eight-layer cushion, ensuring proper impact absorption and player safety.
• LED flood light installation to facilitate night-time play and ensure adequate visibility.
• Constructing a chain link fence around the premises along with a gated entry for security.
• Implementing an effective drain system to prevent water accumulation, thus maintaining optimal playing conditions.
• Detailed court line marking in accordance with volleyball standards.

The primary objective is to establish a high-quality volleyball facility that meets competitive standards while ensuring safety and durability.

Eligibility Criteria

To qualify for this tender, bidders must meet several eligibility requirements, including:

• Registration as a legal entity in accordance with local business laws.
• Relevant expertise in sports facility construction, particularly in synthetic surfacing.
• An established track record of successfully completing similar projects.

Technical Requirements

Participants must adhere to specific technical specifications ensuring the quality and durability of the materials used:

• Compliance with international standards for synthetic surfaces.
• Utilization of premium KDF material for cushioning with no less than eight layers.
• Installation processes must align with industry best practices to guarantee the safety and longevity of the volleyball court.

Financial Requirements

Bidders are required to demonstrate financial stability, including the provision of:

• A bank statement showing sufficient funds to undertake the project.
• Any necessary certifications proving financial endorsements from relevant institutions.

Document Submission Details

All submissions must be provided in clearly labeled envelopes, containing:

• Bid proposal documents.
• Compliance certificates and required forms.
• Financial documentation.

Electronic submissions, where permitted, should comply with the procurement platform's accepted formats.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, facilitating local business engagement and encouraging the growth of domestic suppliers. There are specific relaxations and incentives designed to benefit these sectors, enhancing their competitiveness in government procurement.

Evaluation Process

The evaluation will focus on:

• Technical compliance: ensuring all bids meet the outlined criteria.
• Financial assessments: reviewing past performance and financial health.
• Overall value for money while ensuring adherence to timelines and quality standards.

Delivery Locations

Bidders should specify delivery and construction locations within the jurisdiction of the relevant department where the volleyball court will be established.

Contact Information

For queries regarding the tender, potential bidders are encouraged to reach out via the official channels provided in the tender documentation. This ensures clarity and streamlined communication throughout the bidding process.

In conclusion, this tender presents a unique opportunity for entities experienced in sports infrastructure to contribute to a project that promotes athletic engagement, community development, and resource utilization in alignment with government regulations.