Tender Title: Necessary Group Items
Reference Number: a3e15af6
Issuing Authority: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The objective of this tender is to procure a comprehensive range of Necessary Group Items categorized under NGI (Necessary Group Items 1 to 40). The aim is to ensure that all military operations have the essential materials and supplies required for efficient functioning and readiness. The tender encompasses not only the provision of materials but also emphasizes the quality and timely delivery to support the operational requirements of the Ministry of Defence.
Eligibility Criteria
To participate in this tender, bidders must meet specific eligibility requirements. It includes being a registered entity, with applicable licenses and certifications pertinent to the products being offered. Companies should demonstrate prior experience in supplying similar items and must comply with all local procurement regulations.
Technical Requirements
Bidders are required to comply with stringent technical specifications laid out by the Department of Military Affairs. This includes adherence to quality standards as notified in the tender documentation. In addition, suppliers must provide evidence of past performance in delivering high-quality items relevant to military applications.
Financial Requirements
Financial stability is crucial for participating bidders. They are required to submit their financial documents showcasing their eligibility. An Earnest Money Deposit (EMD) is mandatory, the details of which will be provided in the tender documents. Bidders will also need to outline their payment terms and demonstrate cost-effectiveness aligned with the budgetary constraints of the Ministry of Defence.
Document Submission Details
All proposals must be submitted online via the GEM portal as per the specified submission methods. Detailed directives for document submission, including required formats, will be issued in the tender documentation. It is imperative that all necessary documents are prepared and submitted in accordance with these guidelines to avoid disqualification.
Special Provisions
The tender outlines special provisions for Micro, Small, and Medium Enterprises (MSEs), allowing for participation with reduced financial thresholds and potential bidding advantages. Additionally, startups are encouraged to participate, fostering innovation in the procurement process.
Evaluation Process
The evaluation of bids will follow a structured and transparent process, predominantly focusing on compliance with eligibility criteria and technical specifications. The selected bid will be determined based on value for money while meeting all quality and compliance requirements. The department reserves the right to negotiate with potential suppliers to ensure the best possible outcomes.
Delivery Locations
Successful bidders will be expected to deliver items to designated military locations as specified in the tender. Timely delivery is an essential aspect of this contract, and adherence to delivery schedules is critical.
Contact Information
For inquiries related to the tender process, interested parties should refer to the official communication channels provided in the documentation. It is advisable to ensure clear communication to facilitate any clarifications required throughout the tender lifecycle.
Tender BOQ Items
40 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for participating in the tender include being a registered entity with compliance to local regulations, possessing necessary licenses, and showcasing prior experience in delivering similar products. Bidders must also provide proof of financial stability and demonstrate capability in meeting the technical needs of the Necessary Group Items procurement.
Bidders must submit valid certificates including but not limited to GST registration, PAN card, and any quality compliance certifications relevant to the goods offered. These certificates should reflect adherence to the standards specified in the technical requirements outlined in the tender documentation.
To participate, bidders need to register on the GEM portal. After successful registration, they must prepare and submit their bids electronically, following the specified formats in the tender documents. It is vital for participants to comply with submission guidelines to ensure their proposals are considered in the evaluation process.
Bidders must outline their payment terms in their submissions. Typically, a performance security deposit is required, which acts as a guarantee for fulfilling contract obligations. The specific percentage and conditions will be elaborated in the detailed tender documentation.
The bid evaluation process focuses on multiple aspects including adherence to eligibility criteria, compliance with specifications, and overall cost. All proposals will be scrutinized based on a scoring system that prioritizes quality, technical capability, and price competitiveness as part of the evaluation and selection process. Notifications regarding results will be communicated to bidders as specified in the tender.
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