Supply and Installation of Various Components
352 DIA CLUTCH COVER ASSY,BATTERY CUT OFF SWITCH,AIR DRYER ASSY,AIR DRYER KIT,DURATION COOLANT TANK
Tender Timeline
Tender Title: Supply and Installation of Various Components
Tender Reference Number: 2eb2b39cb
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The purpose of this tender is to procure and supply various mechanical components including the 352 DIA Clutch Cover Assembly, Battery Cut Off Switch, Air Dryer Assembly, Air Dryer Kit, and Duration Coolant Tank. The objective is to ensure that the defense and military sectors have access to high-quality components necessary for maintaining and enhancing operational capacities. Bidders will be expected to deliver these items in accordance with detailed specifications provided in the accompanying documents.
Eligibility Criteria
To qualify for participation in this tender, bidders must meet specific eligibility requirements. This includes being a registered entity with the necessary credentials to engage in defense procurement. Companies must demonstrate prior experience in supplying similar components and, if applicable, must be able to provide certifications that illustrate compliance with quality and safety standards.
Technical Requirements
Bid submissions must strictly adhere to the stipulated technical requirements outlined in the tender documents. This includes detailed specifications for each component, ensuring that they comply with industry standards. Bidders must provide comprehensive documentation that includes detailed engineering drawings, certificates of conformity, and test reports from recognized laboratories, demonstrating that the components meet the required performance metrics and standards.
Financial Requirements
Bidders must present a financial proposal that outlines all costs associated with the procurement of the mentioned components. The financial bid should reflect a clear breakdown of prices, including any applicable taxes, shipping, and handling fees. Additionally, bidders may be required to provide evidence of financial stability, such as bank statements or financial audits, to demonstrate their ability to fulfill the contract's financial obligations.
Document Submission Details
All bidding documents must be submitted electronically via the designated procurement portal. Bidders are encouraged to ensure all documents are in the required formats, ideally PDF, to prevent any processing delays. Late submissions will not be entertained.
Special Provisions
The tender allows special provisions for Micro, Small, and Medium Enterprises (MSEs). Bids from MSEs will be given preferential treatment during the evaluation process. Provisions are also in place to support startups, fostering innovation and competitive solutions within the procurement space.
Evaluation Process
The evaluation of bids will follow a structured and transparent process. Each proposal will be assessed based on technical merit and financial considerations. Bidders must achieve a minimum technical score to qualify for financial evaluation. The evaluation committee may also conduct meetings with selected bidders for clarifications.
Delivery Locations
Successful bidders will deliver the components to specified locations as designated in the tender documents. Timely delivery is crucial and will be part of the performance evaluation.
Contact Information
For inquiries and additional information, bidders can refer to the procurement portal where all communication related to the tender will be facilitated. No misleading information will be provided; all necessary contact details will be made available through official channels.
Tender BOQ Items
5 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a legally registered entity engaged in a similar line of business. Bidders must have proven experience in supplying mechanical components and provide necessary documentation, including certificates that confirm compliance with quality and safety standards. Additionally, evidence of financial stability may be required.
Bidders must submit technical certifications that demonstrate compliance with the performance specifications of the components listed in the tender. This includes standard compliance certificates, test reports from accredited laboratories, and other documentation that establishes the quality and safety standards of the components.
The submission process for bids entails uploading the required documents to the designated procurement portal in accepted formats, preferably PDF. Bidders must ensure that all documents are complete, as incomplete submissions may lead to disqualification. It is crucial to adhere to the specified guidelines for smooth processing.
Successful bidders will be required to provide a performance security that guarantees execution of the contract. This security may be submitted as a bank guarantee or performance bond and must be equivalent to a percentage of the contract value as specified in the tender documents.
Yes, there are specific benefits for MSEs included in this tender, which may consist of preferential evaluation criteria, reduced fees, and support provisions aimed at facilitating participation. The tender aims to encourage contributions from smaller enterprises to foster a competitive bidding environment.
Payment terms will be outlined in the tender documents, typically involving milestones based on delivery and acceptance of goods. Bidders should be prepared to negotiate terms that reflect a balanced approach compensating for timely delivery while ensuring quality standards are met.
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