Tender Title: Line Interactive UPS with AVR (V2)
Tender Reference Number: GEM/2025/B/6027684
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs invites bids for the procurement of Line Interactive UPS with AVR (V2). The overarching goal of this tender is to supply a total quantity of 200 units of high-performance uninterrupted power supplies (UPS) designed with Automatic Voltage Regulation (AVR) capabilities. This procurement aims to enhance operational efficiency and reliability in power supply for military installations.
Scope of Work and Objectives
The primary objectives of this tender include:
- Supply of 200 units of Line Interactive UPS with AVR.
- Ensure functionality, efficiency, and compliance with pre-set quality standards.
- Timely delivery per specifications outlined in the tender documents.
- Provide after-sales support, including maintenance and technical assistance.
Eligibility Criteria
Interested bidders must meet the following eligibility requirements:
- Must be a registered entity legally capable of entering into contracts.
- Previous experience in supplying UPS systems, particularly to the defense sector, is considered advantageous.
- Financial stability evidenced by recent financial statements and certificates.
Technical Requirements
Bidders must ensure that their offered Line Interactive UPS with AVR (V2) meets the technical specifications outlined in the tender documentation, which include:
- Power rating specifications (must be defined in detail in the proposal).
- AVR functionality to maintain voltage levels.
- Compliance with relevant industry standards and certifications.
Financial Requirements
Bidders are required to provide:
- A detailed pricing structure, including the cost per unit and total cost.
- Submission of an Earnest Money Deposit (EMD) as specified in the tender documents.
- Evidence of financial viability to sustain the delivery of the contract.
Document Submission Details
Bids must be submitted through the designated online portal. Important documents include:
- Technical proposal outlining compliance with specifications.
- Financial proposal with detailed pricing.
- Certificates and declarations as per eligibility criteria.
- EMD submission as per guidelines.
Special Provisions
This tender includes provisions favoring Micro, Small, and Medium Enterprises (MSEs) and Startups in accordance with the relevant government policies. MSEs are encouraged to participate and may be granted benefits in terms of evaluation criteria and financial aspects.
Evaluation Process
The evaluation process will occur in two stages:
- Technical Evaluation: Compliance with the technical requirements will be assessed first.
- Financial Evaluation: Financial bids of technically qualified bidders will be opened for assessment.
Delivery Locations
The successful bidder will be required to deliver items to designated military installations as specified in the final agreement upon contract award.
Contact Information
For further inquiries regarding this tender, interested parties should refer to official communication channels listed in the portal. Specific contact details will be provided to registered bidders upon document submission.
Conclusion
This tender provides a significant opportunity for bidders who meet the necessary criteria to contribute vital supplies to military operations. Bidders are encouraged to thoroughly review all provided documentation to enhance their proposal's chances of acceptance.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with relevant business licenses. Interested bidders must present previous experience in supplying UPS systems, particularly to sectors such as defense or emergency services. Financial stability must be demonstrated through recent financial statements or bank certificates, ensuring the ability to fulfill the contract requirements. Certificates and compliance with industry norms are also critical components of the eligibility evaluation.
The technical specifications for the Line Interactive UPS with AVR require compliance with established electrical and performance standards. Key criteria include power ratings suitable for military use, a defined AVR range, a reliable battery backup system, and warranties covering both hardware and service provisions. Documentation must also confirm adherence to safety protocols and certifications recognized by relevant governing bodies.
The Earnest Money Deposit (EMD) in this tender serves as a security measure to ensure that bidders are committed to their offered proposals. It is typically a fixed percentage of the total bid amount, and the exact figure will be specified in the tender documents. This deposit must be submitted alongside the bid and will be refunded to unsuccessful bidders after the selection process is complete, while the winning bid’s EMD may be adjusted or converted into a performance security.
Bids must be submitted through the official online portal where the tender is listed. This includes uploading all requisite documents, such as technical and financial proposals, as per the guidelines provided. It is important for bidders to ensure all submissions adhere to stipulated formats, which are usually specified in the tender documents to facilitate smooth processing of bids.
Yes, there are specific benefits designed to enhance opportunities for Micro, Small, and Medium Enterprises (MSEs). These may include relaxation of eligibility norms, potential discounts in financial evaluations, and preference in certain evaluation parameters. The goal is to promote inclusivity and support the growth of smaller entities while ensuring a competitive bidding process. Compliance with ‘Make in India’ policies is also encouraged, favorably impacting local procurement opportunities.
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