Software Procurement - Department of Military Affairs
MS Office,Win 11 Pro,MS office,Photoshop,Antivirus
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Tender Title: Software Procurement
Reference Number: b68e5af1
Issuing Authority:
Ministry of Defence
Department of Military Affairs
Scope of Work and Objectives:
This tender outlines the procurement of essential software, including MS Office, Windows 11 Pro, Photoshop, and Antivirus software. This acquisition aims to enhance operational efficiency and provide the necessary tools for the stakeholders within the Ministry of Defence. The project intends to ensure that all software solutions comply with current technological standards and deliver high performance, security, and usability.
Eligibility Criteria:
To qualify for participation in this tender, bidders must meet the requirements for being a registered entity in accordance with governmental guidelines. This includes possessing valid certifications that demonstrate compliance with operational standards, as well as being financially stable. Evidence of previous experience in supply and installation of similar software packages may also be required.
Technical Requirements:
Bidders must detail their technical specifications for each software component they propose. This includes fully functional aspects, compatibility with existing hardware and software environments, user licensing terms, and support provisions. Adherence to specified quality standards during the installation and implementation process is imperative.
Financial Requirements:
Bidders are required to submit a financial proposal including all relevant costs and fees associated with the procurement and installation of the software packages. Compliance with pricing regulations for governmental tenders is mandatory.
Document Submission Details:
All documents must be submitted electronically in the specified format to ensure compliance with tender submissions. Bidders are encouraged to follow the provided submission guidelines closely to avoid disqualification due to misfiled or incomplete documentation.
Special Provisions:
There are provisions in place to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders falling under these categories may receive certain advantages and considerations during the evaluation process.
Evaluation Process:
The evaluation will follow a structured process focusing on technical and financial proposals. This will include evaluating bidders based on price competitiveness, quality of software offered, and compliance with specified requirements. Proposals will be ranked, and the highest-ranked offer will be awarded the contract.
Delivery Locations:
The software must be delivered and installed at various locations determined by the Ministry of Defence. The exact locations will be specified in the final contract award.
Contact Information:
For more details, potential bidders may reach out to the issuing authority, as details for inquiries will be made available within the tender documentation.
In conclusion, the software procurement initiative represents a significant investment in the technological capacity of the Ministry of Defence, ensuring that officials are equipped with the tools necessary to perform their duties effectively and efficiently.
Tender BOQ Items
5 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having the necessary certifications, and demonstrating financial stability. Bidders must also provide evidence of experience in the supply and installation of software, ensuring they meet the necessary compliance and quality standards.
Bidders must submit valid certificates that demonstrate compliance with operational and industry standards. This may include certifications for the software being offered, as well as documentation proving that the bidder is a legally recognized entity in the software provision sector.
The registration process typically involves creating an account on the relevant online tendering platform and completing any required forms. Bidders must ensure that all documents are submitted in the specified format and within the deadlines set by the Ministry of Defence to avoid disqualification.
The financial requirements include submitting a clear breakdown of costs associated with software procurement and installation. An Earnest Money Deposit (EMD) may be required to secure the bid, as well as a performance security to guarantee the fulfillment of the contract terms post-award.
The evaluation process is based on both technical and financial criteria, where submissions are assessed for quality, capability, and price. Successful bidders will be given advance payment terms followed by scheduled payments aligned with the delivery and installation milestones as stipulated in the contract.
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