Micro Soft Office - Department of Military Affairs

Tender Title: Micro Soft Office
Tender Reference Number: 1e5b23da3
Issuing Authority: Department of Military Affairs, Ministry of Defence

The Department of Military Affairs is inviting bids for the procurement of essential software products as part of its efforts to enhance operational effectiveness and efficiency. This tender encompasses a comprehensive procurement package that includes Window 11, Micro Soft Office, Adobe Reader, Antivirus, and Adobe Photoshop. The objective is to acquire modern software solutions that meet user requirements and comply with the technical standards set forth by the Ministry of Defence.

Scope of Work and Objectives

The primary goal is to deliver software that is reliable, user-friendly, and integrates well with existing systems. The tendered products will support various functions within the department, including document creation, image editing, and cybersecurity. Bidders must demonstrate the capacity to deliver high-quality software solutions, ensuring that all software is legitimate, and fully licensed.

Eligibility Criteria

Bidders must fulfill the following eligibility requirements to participate:

• Be a registered entity, with valid documentation.
• Demonstrate previous experience in supplying software solutions to government bodies or similar organizations.
• Ensure the products are compliant with the specified technical requirements.
• Present valid certifications demonstrating compliance with industry standards.

Technical Requirements

Bids must comply with the following technical specifications to be considered valid:

• Software must be the latest versions meeting or exceeding specified operational standards.
• Products must support dual languages, preferably English and Hindi.
• Include adequate support and maintenance for a defined period post-installation.
• Each product must have appropriate certificates ensuring compliance with quality standards.

Financial Requirements

Bidders are required to provide a comprehensive financial proposal which includes:

• A detailed cost breakdown for each software package.
• Information about warranties and potential future cost implications for maintenance.
• A commitment to fair pricing in line with market rates.

It is essential that bidders assess the pricing in accordance with the relevant laws and regulations to ensure compliance.

Document Submission Details

Bidders must submit all required documentation electronically. Ensure that your submissions include:

• Completed tender bid form.
• Proof of eligibility and compliance documents.
• Financial proposal.
• Technical specifications as per the requirements outlined.

All documents should be submitted in PDF format, ensuring that they are clear and legible.

Special Provisions

The tender offers advantages for Micro, Small, and Medium Enterprises (MSEs), allowing them to access opportunities to compete fairly. Also, startups may receive certain benefits under this tender to encourage innovative solutions and competition in the marketplace aligned with government initiatives.

Evaluation Process

The evaluation of bids will be conducted in a two-stage manner:

1. Technical Evaluation: Assessing compliance with the technical specifications and quality standards set forth.
2. Financial Evaluation: Reviewing the cost proposals submitted by bidders to determine the most economical solutions.

The bid evaluation will be transparent, with results communicated to all participants after due consideration.

Delivery Locations

The successful bidder will deliver software solutions to specified locations as determined by the Department of Military Affairs. Logistics and arrangements for installation will be coordinated post-award.

Contact Information

For any inquiries regarding this tender, interested parties are encouraged to contact the dedicated office of the Department of Military Affairs as listed in the official tender announcement.