Tender Title: CCTV CAMERA AND ITS PARTS WITH INSTALLATION

Tender Reference Number: GEM/2025/B/6137826

Issuing Authority:

Department of Military Affairs
Ministry of Defence

Scope of Work and Objectives

The scope of this tender encompasses the procurement and installation of CCTV cameras and associated hardware. The primary objective is to enhance security measures through the deployment of an efficient surveillance system. This includes not just the supply of equipment but also professional installation services to ensure that the surveillance system is integrated effectively.

The installation project will cover the setup at various locations as determined by the Department of Military Affairs. The successful bidder will be required to provide a comprehensive quote that includes all necessary equipment and installation labor.

Eligibility Criteria

To qualify for this tender, bidders must meet the following eligibility requirements:

• Be a registered entity with a valid tax identification number.
• Proven experience in the supply and installation of security systems, particularly CCTV systems.
• Compliance with all local and national regulations pertaining to installation and operation of surveillance systems.
• Bidders must not be blacklisted by any government department or agency.

Technical Requirements

Bidders must provide products that meet the following technical specifications:

• Full HD and 4K resolution capabilities for CCTV cameras.
• Adequate storage solutions including SSDs or HDDs with high write speeds.
• Use of Fibar cable and Ethernet cable in the installation process, ensuring optimal connection and quality.
• Supply of necessary accessories like media converters, switches, and patch cords.

Financial Requirements

All bidders are required to submit a detailed financial proposal, including:

• Costs for individual components and services.
• Payment terms and conditions.
• An earnest money deposit (EMD) as specified by the issuing authority.
• Performance security requirements must also be clarified to ensure successful execution of the contract.

Document Submission Details

Bidders must submit their proposals in a sealed envelope, containing:

• Relevant bidding documents.
• Technical and financial proposals.
• Any related certifications or accreditation.
• Copies of registrational documents as proof of eligibility.

All submissions must adhere to the specified formats outlined in the tender documents.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and may provide special provisions aimed at such bidders, thereby promoting inclusiveness. Startups are also encouraged to participate and can benefit from these provisions, fostering innovation and competition.

Evaluation Process

The evaluation of bids will be conducted in two stages:

1. An initial assessment of the technical proposals to ensure compliance with the required specifications and standards.
2. A comprehensive financial assessment of those bids that have met the technical requirements.

The final selection will take into consideration both the technical capabilities and the financial competitiveness of each proposal.

Delivery Locations

The delivery and installation of the CCTV cameras and their components will be directed at various sites under the jurisdiction of the Department of Military Affairs. Specific locations will be disclosed to successful bidders post-award.

Contact Information

For further inquiries regarding this tender, it is advised to refer to the official channels provided by the Department of Military Affairs. No specific contact information is available at this moment.

This tender requires comprehensive expertise in the field of electronic surveillance solutions. Bidders should pay close attention to the outlined requirements and prepare documentation accordingly to ensure a successful bid.