Tender Title: Supply of Hexane
Tender Reference Number: GEM/2025/B/6129460
Issuing Authority
Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The primary objective of this tender is to secure a reliable supply of Hexane, a critical industrial solvent, for purposes that align with the strategic objectives of the Department of Military Affairs. Interested suppliers are expected to provide 20 units of Hexane, meeting all stipulated technical and quality requirements, to ensure effectiveness in their application. The successful bidder will be responsible for timely delivery and compliance with all regulations governing the procurement process.
Eligibility Criteria
To qualify for participation, bidders must be registered legal entities, capable of fulfilling the technical requirements and adhering to the financial norms as prescribed by the issuing authority. Prospective bidders must demonstrate experience in the supply of chemical products and adhere to the legal and regulatory frameworks applicable in the petroleum and chemical sectors.
Technical Requirements
All supplied Hexane must conform to contemporary quality standards outlined by the applicable regulatory bodies. Bidders must provide certifications and documentation proving the quality and specifications of the Hexane offered. The product should be delivered in safe, industry-compliant packaging and meet safety and environmental guidelines as relevant.
Financial Requirements
Bidders are required to submit a detailed cost breakdown for the Hexane supply, along with any associated charges (e.g., delivery costs). Named and unambiguous pricing is crucial, and all submissions should adhere to the financial structure outlined in the tender documentation.
Document Submission Details
All completed proposal documents must be submitted electronically through the official procurement platform. Incomplete submissions or documents submitted in non-compliant formats will not be considered. Details regarding document formats, such as PDF or Excel, will be elaborated in the full tender instructions available on the procurement portal.
Special Provisions
The tender will particularly encourage participation from Micro, Small, and Medium Enterprises (MSEs) and start-ups, enhancing their capability to contribute to the defence and domestic chemical supply sectors. Special provisions may be available to assist these enterprises in successfully submitting bids.
Evaluation Process
Bid evaluations will be undertaken based on predefined criteria focusing on technical compliance, pricing, and experience in the industry. The evaluation process will be objective, ensuring that all bids received are assessed based on merit and compliance with the tender requirements.
Delivery Locations
The successful bidder will be responsible for the transportation and delivery of Hexane to designated locations as specified by the Department of Military Affairs. Detailed delivery instructions will be provided upon awarding the contract.
Contact Information
For any inquiries regarding this tender, potential bidders can reach out to the Department of Military Affairs through the official channels provided on the tendering platform. It is imperative to follow official communication channels to ensure prompt responses to queries.
This tender serves as an opportunity for chemical suppliers to contribute to a critical sector and enhance their involvement in government procurement processes. Interested parties are encouraged to prepare their documentation and proposals according to the outlined requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of delivering the requested product, which in this case is Hexane. Bidders must demonstrate their capacity by providing proof of experience in the chemical supply sector, meet the regulatory requirements governing their operations, and adhere to the financial norms established by the Department of Military Affairs. Additional factors may include adherence to environmental regulations and safety standards in the handling of chemicals.
Bidders must provide various certificates that align with quality and safety standards in the industry. This may include certifications confirming the conformance of Hexane to specified quality benchmarks and documentation ensuring compliance with environmental regulations. Successful applicants should submit all relevant certifications alongside their tender proposals to showcase their credibility and adherence to industry standards.
To participate in this tender, suppliers must complete a registration process on the official procurement platform. This typically involves submitting business details, legal certifications, and proof of past experience in supplying similar products. Failure to complete the registration may result in disqualification from the bidding process. It is advised to follow the step-by-step instructions laid out in the tender documentation carefully.
The payment terms for the Hexane supply will be specified in the tender’s tendering documentation. Generally, payments are processed after delivery and successful acceptance of the product, contingent upon meeting the stipulated quality and regulatory standards. Bidders are encouraged to outline their payment delivery strategy within their proposals, ensuring clarity on how they will meet the financial obligations to the successful suppliers.
Yes, this tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. These entities may qualify for unique benefits that encourage their involvement, potentially including relaxed compliance measures or technical support. Compliance with the ‘Make in India’ initiative is emphasized, promoting local manufacturing and procurement practices in the tender process.
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