Department of Military Affairs Tender by Indian Navy (GEM/2025/B/6093701)
Custom Bid for Services - Routine Maintenance of AG System onboard IN Submarine at NSRY (Kar)
Tender Timeline
Tender Title: Custom Bid for Services - Routine Maintenance of AG System onboard IN Submarine at NSRY (Kar)
Tender Reference Number: GEM/2025/B/6093701
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The purpose of this tender is to invite qualified service providers to submit proposals for the routine maintenance of the Auxiliary (AG) system onboard Indian Navy submarines at the Naval Ship Repair Yard (NSRY) in Kar. This maintenance is crucial for ensuring the operational capability and reliability of the submarines. The objective is to secure a vendor who can maintain and service the AG system efficiently and effectively, adhering to all relevant technical and operational guidelines.
Scope of Work and Objectives
The awarded contractor will be responsible for conducting routine maintenance checks and repairs on the AG system installed on submarines. The work scope includes:
- Comprehensive diagnostics of the AG system to identify any mechanical or electrical failures.
- Routine service and replacement of worn-out parts to maintain peak performance.
- Regular maintenance scheduling that aligns with the operational needs of the Indian Navy.
Eligibility Criteria
Vendors interested in participating must meet specific eligibility criteria which include:
- Must be a registered entity in India.
- Demonstrated experience in maritime equipment maintenance, preferably with submarines or naval vessels.
- Technical personnel with requisite skills and certifications in relevant fields.
Technical Requirements
The submission must detail compliance with the following technical requirements:
- Proven track record in the maintenance of complex electrical and mechanical systems.
- Availability of qualified personnel with certifications relevant to submarine operations.
- Access to necessary tools and refurbishment facilities that meet military standards.
Financial Requirements
Bidders should submit their financial proposals including:
- Cost breakdown for routine maintenance services.
- Any additional charges related to parts and unforeseen repairs.
- Details of applicable taxes and how they will affect the total service charge.
Document Submission Details
Bidders are required to submit their proposals along with relevant documents such as:
- Company registration certificates.
- Technical and financial documents in accepted formats.
- Signed compliance statements with eligibility and technical requirements.
Special Provisions
This tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs) and may also support startups that fulfill the requirements outlined in the eligibility criteria. This is to encourage participation from smaller organizations.
Evaluation Process
The evaluation of bids will be based on technical proficiency, financial viability, and past performance in similar projects. All proposals will undergo a comprehensive review to ensure adherence to both technical and financial stipulations.
Delivery Locations
All services must be rendered at the Naval Ship Repair Yard (NSRY) in Kar, adhering to strict security and operational protocols.
Contact Information
For inquiries and clarifications regarding this tender, please contact the Department of Military Affairs, Ministry of Defence.
This tender represents an opportunity for qualified vendors to engage in vital maintenance services for the Indian Navy's submarine fleet while adhering to the highest standards of quality and efficiency.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
12 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in India with the capability to perform routine maintenance on complex naval systems. Bidders should possess demonstrable experience in servicing marine or submarine machinery, along with having qualified technical personnel certified in the relevant fields.
Vendors must provide several required certificates, including company registration, service tax registration, and documentation that verifies past experience in similar maintenance projects. These documents must be presented in specified formats to ensure comprehensive evaluation.
The registration process requires bidders to fill out an application form provided within the tender documents. Once completed, all necessary documentation must be submitted electronically or via hard copy based on submission guidelines outlined in the tender specifications.
Bidders need to present a clear financial proposal detailing the cost for routine maintenance services, including any potential repairs and parts replacement during the service period. It’s important to include all applicable taxes in the total service cost.
The evaluation and selection process is designed to assess both technical and financial bids. Proposals will be rated based on adherence to eligibility criteria, the technical capacity to perform the services, and cost-effectiveness, ensuring that the best-qualified vendor is selected for the job. Results will be directly communicated to the participating parties after a thorough review.
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