Tender Title: PROC OF SPARE PARTS

Tender Reference Number: GEM/2025/B/6191255
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence

The PROC OF SPARE PARTS tender is issued by the Department of Military Affairs, under the jurisdiction of the Ministry of Defence. This tender aims to procure a comprehensive range of spare parts critical for various military equipment, ensuring operational readiness and support for the armed forces.

Scope of Work and Objectives

The primary objective of this tender is to source spare parts recommended for various equipment types, categorized under numerous part numbers. A total of 5856 units across different categories are required, including LV7-TATA, LV7-STLN VF, and several tool kits that are essential for maintenance and operational efficiency. This procurement aims to establish a robust supply chain that minimizes downtimes due to equipment failures.

Eligibility Criteria

Interested bidders must meet specific eligibility criteria to participate in this tender. Bidders should be registered entities capable of providing the complete range of spare parts mentioned. This includes compliance with relevant regulations and demonstrating reliability in previous supply contracts. Bidders may need to showcase previous experience in delivering similar products and maintaining quality standards.

Technical Requirements

All spare parts supplied must meet high-quality standards and adhere to the technical specifications outlined in the tender documentation. Bidders are encouraged to provide detailed descriptions of the spare parts they offer, including compliance with industry standards and certifications that validate the quality and functionality of the components.

Financial Requirements

Bidders must ensure that they can meet the financial demands set forth in the tender. This may include providing evidence of financial capability, including bank statements, credit facilities, and previous financial dealings to assure the Department of Military Affairs of their ability to fulfill the contract financially.

Document Submission Details

All interested parties are required to submit comprehensive documentation as part of their tender response. This will typically include the completed tender application forms, technical specifications, financial proposals, and relevant compliance certificates. Submission methods will be outlined in the official tender documents.

Special Provisions

The tender includes provisions to encourage participation from Micro, Small, and Medium Enterprises (MSEs). These benefits may include set-asides or preferential treatment in the procurement process, supporting the growth of indigenous businesses and promoting local entrepreneurship.

Evaluation Process

The evaluation process will happen based on predefined criteria, focusing on technical compliance, financial viability, and delivery capability. The bids will be assessed to assess their alignment with the objectives of the Department of Military Affairs effectively.

Delivery Locations

Successful bidders will be responsible for delivering the spare parts to designated military bases throughout the country. Detailed delivery locations will be provided upon request or can be gathered via the tender documentation.

Contact Information

For any inquiries regarding the tender, please refer to the official contact channels as per tender guidelines. Ensure that all questions are directed to the provided contact email or phone number available in the tender documentation.

In summary, this PROC OF SPARE PARTS tender represents a crucial opportunity for suppliers to engage with the military sector and contribute to the maintenance and smooth operational functionality of defence equipment. All potential bidders are encouraged to study the tender requirements thoroughly and participate actively as per the outlined guidelines.