Tender Title: SPORTS KIT FOR GOVT MIDDLE SCHOOL
Reference Number: 2a68d8337
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence

Scope of Work and Objectives

The Department of Military Affairs is seeking to procure a comprehensive range of sports kits intended for Government Middle Schools. The objective is to enhance sports education and physical activity among students by providing them with quality sports equipment. The scope of this project includes the supply of various sports items, which are essential for developing athletic skills and promoting physical fitness in schools.

The sports kit includes a diverse assortment of items, notably basketball, volleyball, cricket bats, cricket stumps, cricket balls, badminton rackets, shuttlecocks, handballs, table tennis bats, and associated equipment such as volleyball nets, badminton nets, and table tennis tables. Each of these items will contribute towards promoting different sports disciplines in educational settings.

Eligibility Criteria

To qualify for this tender, bidders must adhere to the following eligibility requirements:

• Must be a registered entity operating in the supply of sports equipment.
• Must possess a valid GST registration.
• Must demonstrate previous experience in supplying similar equipment to educational institutions or government bodies.
• Must comply with all regulations and standards set forth by the Ministry of Defence.

Technical Requirements

Bidders are required to meet specific technical specifications for each sports item listed in the tender. This includes:

• Quality assurance certifications for all sports equipment.
• Compliance with industry standards such as ISI or equivalent for sports goods.
• Specifications detailing the materials used, dimensions, and weight for all equipment, ensuring durability and safety for school use.

Financial Requirements

Bidders must provide a detailed financial proposal that includes pricing for each item within the sports kit. Proposals should demonstrate:

• Clear pricing structures, breakdowns of costs, and associated taxes.
• Ability to offer competitive pricing while ensuring quality.
• Payment terms and conditions that align with government procurement practices.

Document Submission Details

All tender responses must be submitted electronically through the designated platform. Bidders are required to include the following in their submission:

• Completed technical and financial bids.
• Copies of relevant certifications and registration documents.
• Any additional documentation that supports compliance with tender requirements.

Special Provisions

The tender may include provisions encouraging the participation of Micro, Small, and Medium Enterprises (MSEs) and startups. Eligible bidders can benefit from special considerations in terms of documentation and evaluation processes, aimed at promoting local enterprises.

Evaluation Process

The evaluation of bids will be conducted based on the following criteria:

• Compliance with technical specifications and details.
• Financial viability and competitiveness of the bid.
• Relevant experience and past performance in similar contracts.

All submissions will be reviewed to ensure they meet the threshold criteria before proceeding to a comprehensive evaluation.

Delivery Locations

Successful bidders will be responsible for the delivery of sports kits to designated Government Middle Schools as specified by the Department of Military Affairs. Specific delivery schedules will be outlined post-evaluation.

Contact Information

For any inquiries regarding this tender, potential bidders may contact the Department of Military Affairs through the official government portal. Please ensure to refer to the tender number in communications.