Tender Title: Supply of Line Interactive UPS with AVR (V2) and Online UPS (V2)
Tender Reference Number: GEM/2025/B/6100646
Issuing Authority: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The primary objective of this tender is to procure Line Interactive UPS with AVR (V2) and Online UPS (V2) units to enhance the power backup and reliability for critical military operations. The tender covers the supply of 105 units ensuring adherence to the highest technical standards necessary for military applications. This involves not only the delivery of superior quality UPS systems but also encompasses all relevant technical support and after-sales services necessary for their effective operation.
Eligibility Criteria
To be eligible for this tender, bidders must be registered entities with relevant industry experience. Bidders must demonstrate their capability to supply the required products while meeting the technical specifications and quality standards set forth by the Department of Military Affairs. Preference will be given to participants who can adhere to the Make in India initiative and can provide assurance of local content compliance.
Technical Requirements
Bidders must fulfill specific technical specifications related to the performance and reliability of the UPS systems. The specifications are designed to ensure seamless integration into existing military infrastructure and must include features such as Automatic Voltage Regulation (AVR), high-efficiency ratings, and robust safety standards. Documentation regarding testing criteria and quality assurance processes must accompany the bids.
Financial Requirements
Bidders are required to submit a detailed financial proposal, including pricing for the units being offered. The financial proposal must comply with the evaluated pricing criteria and should demonstrate competitive pricing while ensuring high-quality standards. An Earnest Money Deposit (EMD) may be required to be placed at the time of submission to safeguard against non-compliance with bidding terms.
Document Submission Details
Interested bidders should prepare their submissions in accordance with the guidelines provided and ensure they include:
- Completed bidding forms
- Detailed product specifications
- Financial proposals
- Required certifications and documentation as stipulated The submission must be structured and sent as per the provided formats to ensure compliance with the tender guidelines.
Special Provisions
This tender includes provisions for Micro, Small, and Medium Enterprises (MSEs) and encourages start-ups through special incentives, aligning with the government's drive to support emerging businesses.
Evaluation Process
Bids will undergo a thorough evaluation process which considers both the technical merit and financial proposals from all bidders. The evaluation will focus on adherence to the technical specifications, compliance with quality standards, and the overall pricing structure proposed by each bidder.
Delivery Locations
Bidders must provide details regarding proposed delivery locations for the UPS systems, ensuring they can meet logistical requirements for timely deliveries to specified military facilities.
Contact Information
For further details regarding this tender, bidders are advised to refer to the official platform. Clear contact information may be provided on this platform for any inquiries related to the tender submission and requirements.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for prospective bidders include being a registered entity in the relevant industry with proven experience, adequate financial capacity, and the ability to meet the technical specifications outlined in the tender. Supporting documentation, which verifies business registration and compliance with applicable industry standards, must be submitted along with the bid.
Bidders must provide relevant certificates demonstrating compliance with the technical and quality standards specified in the tender document. This may include manufacturer certifications, ISO certifications, and any special compliance certifications related to the materials and technology used in the UPS systems.
Bids must be submitted through the specified online platform, ensuring all required documents are included in the appropriate formats. Accepted document formats typically include PDF and Word files, and any deviations from the specified requirements may lead to rejection of the bid.
Yes, the tender stipulates that an Earnest Money Deposit (EMD) is required. The amount will be specified in the tender documentation. The EMD serves as a security measure for bid compliance and will be forfeited in the case of withdrawal or failure to comply with the terms post-bid acceptance.
The tender includes specific provisions and benefits aimed at supporting Micro, Small, and Medium Enterprises (MSEs) and start-ups, helping them to participate on an equal footing with larger companies. These benefits may include eased eligibility requirements and financial incentives aimed at fostering inclusion in government procurements.
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