Tender Title: Custom Bid for Services - Hiring of Services for Calibration of Test Equipments
Tender Reference Number: GEM/2025/B/6166508
Issuing Authority/Department: Ministry of Defence, Department of Military Affairs
The Tender involves the hiring of specialized services for the calibration of test equipments, specifically focusing on the calibration of an LP calibrator and a temperature calibrator. The primary objective of this tender is to ensure that the measurements from these test equipments are accurate and comply with applicable standards required for military applications.
Scope of Work and Objectives
The scope of this tender encompasses comprehensive calibrating services for the LP calibrator and the temperature calibrator. Bidders are required to provide their services on-site at designated locations as determined by the Ministry of Defence. The objectives include:
- Ensuring all calibration processes meet the required national and international standards.
- Maintaining compliance from certification processes through appropriate quality assurance.
- Delivering timely and efficient services to minimize downtime of military testing procedures.
Eligibility Criteria
Bidders must satisfy specific eligibility criteria, including:
- Being a registered entity with relevant certifications in calibration services.
- Experience in providing calibration services in line with military standards.
- Capability to deliver services within stipulated timeframes without compromising quality.
Technical Requirements
Prospective bidders must possess the necessary tools, equipment, and expertise required for executing the calibration tasks effectively. This includes:
- Qualified personnel with experience in calibration of specified test equipments.
- Current certifications that validate their capabilities in providing calibration services.
- Compliance with industry standards relevant to calibration practices.
Financial Requirements
While specific financial thresholds are not disclosed within this description, bidders must demonstrate stability through adequate financial documentation. Bid pricing will need to be competitive and provide value for the Ministry of Defence.
Document Submission Details
Bidders are required to submit their bids, including all necessary documents, electronically through the designated portal. Incomplete submissions may lead to disqualification. The required documents typically include:
- Business registration certificates.
- Relevant accreditation and competency certificates.
- Technical proposal and financial bid.
Special Provisions
Benefits for Micro, Small, and Medium Enterprises (MSEs) and startups are encouraged, aligning with government initiatives to foster local businesses. Specific provisions offer these businesses more favorable terms during the bidding process.
Evaluation Process
Submissions will be evaluated based on a multifaceted approach that includes:
- Technical Evaluation: Assessing the bidder’s capabilities, experience, and proposed methodologies.
- Financial Evaluation: Price competitiveness and overall cost-effectiveness.
- Compliance Check: Ensuring adherence to all stipulated requirements and standards.
Delivery Locations
Services will primarily be delivered at various military bases as directed by the Department of Military Affairs. Specific locations will be communicated to successful tenderers post-selection.
Contact Information
While detailed contact information is not specified within the tender documentation, interested parties are encouraged to refer to the official Ministry of Defence communication channels for further inquiries and clarifications.
By participating in this tender, bidders will contribute to enhancing the operational capabilities of military forces through precise calibration services. Stakeholders are encouraged to ensure their bids are comprehensive and meet all outlined requirements for successful evaluation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with recognized certifications in calibration services. Bidders must also have experience in providing calibration services, especially in military contexts, ensuring compliance with all required standards. Additionally, the bidder should have qualified personnel who are knowledgeable in the calibration of test equipment.
Services for calibration must adhere to national and international quality standards. Bidders are expected to provide a detailed outline of their technical specifications, showcasing their equipment’s capabilities and ensuring they are qualified for calibration. Compliance with quality assurance protocols is essential.
The Earnest Money Deposit (EMD) is an important security measure designed to ensure commitment from the bidders. Specific details regarding the amount, payment methods, and submission formats will be outlined in the tender documents. Bidders should ensure they comply with any EMD requirements to secure their bid.
The evaluation and selection process will involve a thorough assessment of both technical and financial submissions. Bids will be evaluated against predefined criteria, including adherence to specifications, pricing, and compliance with quality standards. Successful bidders will be notified following the conclusion of this process.
Yes, there are special provisions in place to support Micro, Small, and Medium Enterprises (MSEs). These may include concessions on performance security and greater flexibility in required documentation. Bidders from these segments are encouraged to participate and leverage these benefits in their submissions.
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