Department of Military Affairs Tender by Indian Army (fc6a4337)
Envelope A4,Envelope SE 6,Envelope SE 7,Envelope SE 8,Invitation card with envelope
Tender Timeline
Title: Procurement of Various Size Envelopes
Tender Reference Number: fc6a4337
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Ministry of Defence, through the Department of Military Affairs, invites bids for the procurement of various size envelopes including A4 envelopes, SE 6 envelopes, SE 7 envelopes, SE 8 envelopes, and invitation cards with envelopes. This tender aims to secure a reliable supply of quality envelopes necessary for operational purposes and administrative functions within the ministry.
Scope of Work and Objectives
The primary objective is to fulfill the envelope requirements for the department by ensuring timely and efficient supply. The items being procured serve various functions, including but not limited to document transportation, invitations, and official communication. Bidders are expected to provide a total quantity of 455 envelopes across the specified sizes.
Eligibility Criteria
To participate in this tender, bidders must meet specific eligibility requirements which include but are not limited to:
- Being a registered business entity capable of executing the contract.
- Adequate experience in supply and delivery of similar products.
- Compliance with all local regulations and norms applicable to the manufacturing and supply of envelope products.
Technical Requirements
Bids must demonstrate compliance with the following technical specifications:
- Envelopes should conform to size specifications detailed in the tender documents.
- Material quality must meet or exceed standards for durability and moisture resistance.
- Invitation cards should include specified design features as outlined in the tender documentation.
Financial Requirements
Bidders must submit financial proposals that outline the cost per envelope, delivery charges, and any applicable taxes. Competitive pricing will be a crucial consideration during the evaluation process.
Document Submission Details
Interested bidders are required to submit their proposals along with all required documents electronically via the designated procurement portal. Detailed submission requirements will be specified in the tender documents, which include:
- Technical proposal.
- Financial proposal.
- Proof of eligibility and previous experience (certificates, documents).
Special Provisions
Special provisions may be allocated to Micro, Small, and Medium Enterprises (MSEs) and Startups to encourage participation in this procurement process. These provisions may include reduced financial requirements or prioritized consideration during the bid evaluation process.
Evaluation Process
The evaluation of bids will be conducted based on the submitted technical and financial proposals. Comprehensive assessment criteria will include:
- Compliance with technical specifications.
- Competitive pricing in comparison to market rates.
- The capacity of the bidder to deliver on time.
Delivery Locations
Envelopes will be required to be delivered to designated locations as specified in the tender documents. Bidders should ensure the ability to meet delivery timelines to avoid delays in departmental operations.
Contact Information
For any inquiries related to this tender, bidders are advised to reach out through the official procurement communication channel listed in the tender documents.
Tender BOQ Items
5 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of executing the contract and having prior experience in supplying similar products while adhering to local regulations. Applicants must also demonstrate compliance with technical specifications outlined in the tender to ensure capability in meeting quality standards.
Bidders must provide various required certificates, including business registration documents, relevant experience certificates in similar supplies, and compliance certificates that indicate adherence to quality and local legislation. Additional documents may also be required for specific provisions associated with MSEs or Startups.
Suppliers must undergo a registration process on the designated procurement portal. This typically involves filling out an online application form, uploading necessary documents, and confirming compliance with eligibility and technical requirements.
The payment terms typically include provisions for advance payment based on specific delivery milestones, invoices submission requirements, and adherence to agreed pricing structures. Detailed payment conditions will be specified in the tender documents.
Yes, there are specific benefits for MSEs included in this sourcing initiative. These benefits may feature reduced eligibility criteria, payment facilitation, and priority consideration during the evaluation process to promote inclusiveness in government procurement.
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