Tender Title: Supply of Office Equipment and Materials

Reference Number: 118f717a2

Issuing Authority: Department of Military Affairs, Ministry of Defence

The Supply of Office Equipment and Materials tender encompasses the procurement and delivery of essential office supplies and equipment. The comprehensive scope covers a range of items, including but not limited to table cloth blazers in green (5 x 3), steel dustbins (8 x 12 inch), notice boards (4 x 3 feet), and steel boxes for PCs (2 x 2 feet). Additional items include Borosil cold press juicers (200W) and Ahuja BT 880 speakers. The objective of this tender is to acquire high-quality products required for efficient office operations within various military departments, promoting enhanced functionality and organization.

Scope of Work and Objectives:

The objective of this tender is to ensure that the Department of Military Affairs is equipped with necessary office equipment that meets their operational standards. Vendors are expected to supply specified items as listed in the tender documentation, maintain quality standards, and ensure timely delivery to designated locations.

Eligibility Criteria:

Vendors must meet the following eligibility requirements:

• Be a registered entity in the appropriate business category.
• Have prior experience in supplying similar office equipment and materials to government departments or reputable organizations.
• Demonstrate sound financial health and proper infrastructure for fulfilling the tender requirements.

Technical Requirements:

Bidders must adhere to the specific technical specifications mentioned in the tender documents. This ensures that all supplied equipment meets quality standards as defined by military specifications. Vendors should provide relevant certifications that demonstrate compliance with quality and environmental standards.

Financial Requirements:

A financial proposal detailing the pricing for each item listed in the tender must be submitted. This proposal should include all applicable taxes and charges. Earnest Money Deposit (EMD) details must also be addressed, indicating the amount to be paid alongside the proposal submission.

Document Submission Details:

All tender submissions must be made electronically through the designated portal. Bidders are required to submit technical and financial bids in separate envelopes, clearly labeled, ensuring clarity during the evaluation process.

Special Provisions:

Provisions are available for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging them to participate in the tendering process. Special consideration will also be given where require compliance with India's 'Make in India' policy to promote local manufacturing and employment.

Evaluation Process:

Bids will be evaluated on the basis of technical capability first, followed by financial proposals. Criteria include compliance with technical specifications, quality of goods, and pricing considerations. Evaluators will prioritize vendors meeting quality and delivery metrics.

Delivery Locations:

Items must be delivered to specified military bases and departments as indicated in the tender documentation. Clear guidelines for distribution will be provided upon tender acceptance.

Contact Information:

For any queries or clarifications, vendors may reach out to the Department of Military Affairs. Contact details for inquiries are typically provided in the tender documents to assist potential bidders.

In conclusion, all interested vendors are encouraged to review the tender documentation thoroughly before submitting their proposals to ensure compliance with all requirements and improve their chances of successful bid acceptance.