Department of Military Affairs Tender by Indian Air Force (GEM/2025/B/6203844)

REGULATOR WINDOW,HANDLE REGULATOR,DOOR OPENER FRONT INNER,DOOR OPENER FRONT OUTER,KNOB DOOR LOCK,DO

Nagpur, Maharashtra
Goods
Qty:155

Tender Timeline

Tender Issue
May 6, 2025 at 2:06 PM

Tender Title: AUTO MOBILE SPARES
Tender Reference Number: GEM/2025/B/6203844
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence

Scope of Work and Objectives

The tender aims to procure a variety of automotive spare parts which include:

  • Regulator Window
  • Handle Regulator
  • Door Opener Front Inner
  • Door Opener Front Outer
  • Knob Door Lock
  • Door Trim
  • Beeding Both Door
  • Beeding Door Rubber
  • Grab Handle
  • Reflector Red
  • Window Lock Assembly
  • Fuse Box Cover
  • Arm Rest Handle
  • Weather Strip
  • Sun Visor
  • Lid Assembly Glow Box
  • Air Cleaner Hose
  • Handle Assembly Door Regulator
  • Glow Box Cover
  • Fuel Flexible Pipe
  • Flexible Air Pipe

The primary objective is to ensure a steady supply of high-quality automotive spare parts that meet the operational requirements of the Department of Military Affairs.

Eligibility Criteria

Eligible bidders must fulfill these essential requirements:

  • Registration as a recognized entity within related fields.
  • Proven track record in supplying automotive parts or similar goods.
  • Compliance with specified quality and regulatory standards.

Technical Requirements

Bidders must adhere to the following technical specifications:

  • All spare parts must conform to the relevant quality standards and specifications laid out by the Ministry of Defence.
  • It is mandatory for all products to be compliant with industry norms and tested for performance and durability.

Financial Requirements

Bidders must provide financial documents ensuring their capability to fulfill the contract, including:

  • Recent financial statements.
  • Any financial guarantees as may be required.

Document Submission Details

All bid documents must be submitted in the prescribed format as detailed in the tender documentation. Include all necessary supporting documents to verify eligibility and adherence to technical requirements.

Special Provisions

  • Micro, Small, and Medium Enterprises (MSE): The tender encourages participation from MSEs, providing them with benefits as per governmental policies.
  • Startups: Provisions exist to allow for enhanced participation from startups, fostering innovation in automotive parts supply.

Evaluation Process

The evaluation of submissions will be based on adherence to the eligibility criteria, technical specifications, financial stability, and past performance. The scoring system may weigh different factors, ensuring that the most qualified suppliers are selected.

Delivery Locations

Products are expected to be delivered to designated locations as instructed after the awarding of the tender. Specific delivery points will be communicated to the selected bidders upon acceptance of their bids.

Contact Information

For queries related to this tender, please reach out to the official contact points provided in the tender document for assistance.

Tender BOQ Items

21 Items
1.

REGULATOR WINDOW

Qty:2
Unit:pieces
30
2.

HANDLE REGULATOR

Qty:10
Unit:pieces
30
3.

DOOR OPENER FRONT INNER

DOOR OPENER FRONT INNER L&R

Qty:10
Unit:pieces
30
4.

DOOR OPENER FRONT OUTER

DOOR OPENER FRONT OUTER L&R

Qty:4
Unit:pieces
30
5.

KNOB DOOR LOCK

Qty:10
Unit:pieces
30
6.

DOOR TRIM

Qty:4
Unit:pieces
30
7.

BEEDING BOTH DOOR

Qty:4
Unit:pieces
30
8.

BEEDING DOOR RUBBER

Qty:4
Unit:pieces
30
9.

GRAB HANDLE

Qty:20
Unit:pieces
30
10.

REFLECTOR RED

Qty:8
Unit:pieces
30
11.

WINDOW LOCK ASSY

Qty:15
Unit:pieces
30
12.

FUSE BOX COVER

Qty:5
Unit:pieces
30
13.

ARM REST HANDLE

Qty:15
Unit:pieces
30
14.

WEATHER STRIP

Qty:6
Unit:pieces
30
15.

SUN VISOR

Qty:1
Unit:set
30
16.

LID ASSY GLOW BOX

Qty:2
Unit:pieces
30
17.

AIR CLEANER HOSE

Qty:2
Unit:pieces
30
18.

HANDLE ASSY DOOR REGULATOR

Qty:2
Unit:pieces
30
19.

GLOW BOX COVER

Qty:1
Unit:pieces
30
20.

FUEL FLEXIBLE PIPE

Qty:10
Unit:pieces
30
21.

FLEXIBLE AIR PIPE

Qty:20
Unit:pieces
30

General Information

Item Category
REGULATOR WINDOW , HANDLE REGULATOR , DOOR OPENER FRONT INNER , DOOR OPENER FRONT OUTER , KNOB DOOR LOCK , DOOR TRIM , BEEDING BOTH DOOR , BEEDING DOOR RUBBER , GRAB HANDLE , REFLECTOR RED , WINDOW LOCK ASSY , FUSE BOX COVER , ARM REST HANDLE , WEATHER STRIP , SUN VISOR , LID ASSY GLOW BOX , AIR CLEANER HOSE , HANDLE ASSY DOOR REGULATOR , GLOW BOX COVER , FUEL FLEXIBLE PIPE , FLEXIBLE AIR PIPE
Ministry Name
Ministry of Defence
Department Name
Department of Military Affairs
Organisation Name
Indian Air Force
State
Maharashtra
City
Nagpur

Financial Information

Bid Offer Validity
180 (Days)
Past Performance
10 %
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
Inspection Required
Yes
Technical Clarifications Time
2 Days

Tender Documents

4 Documents
GeM-Bidding-7810333.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Experience Criteria
  • Past Performance
  • Bidder Turnover
  • Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

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Frequently Asked Questions

The eligibility requirements include being a registered entity within the automotive supply sector, demonstrating experience in supplying automotive parts, and compliance with relevant industry standards. Bidders should also possess the necessary licenses and certifications to operate within this domain. Additional requirements may include financial stability and previous experience working with governmental departments.

All bidders must ensure that the technical specifications align with the quality standards set forth by the Ministry of Defence. Spare parts must be durable, reliable, and adhere to safety regulations. Thorough testing and quality assurance processes must be provided with the bid, ensuring that each component is fit-for-purpose and meets operational requirements.

The Earnest Money Deposit (EMD) is a required submission to demonstrate the seriousness of the bidder’s proposal, typically calculated as a percentage of the total bid amount. Following contract award, performance security will be required to ensure contract fulfillment and safeguard against non-compliance or inadequate delivery performance, generally calculated similarly to the EMD.

Bids must be submitted electronically through the designated procurement platform in the required formats outlined in the tender documents. Key timelines will be specified, including submission deadlines and evaluation periods, ensuring timely processing and award decisions.

MSEs will receive preferential treatment during the evaluation process, including reserved quotas or relaxed eligibility criteria. Startups can benefit from capacity-building support and financial incentives as part of governmental initiatives aimed at promoting entrepreneurship and local sourcing of goods. Compliance with ‘Make in India’ policies emphasizes the importance of local content in production and procurement.

This structured approach ensures clarity and comprehensiveness, facilitating better bidder understanding and engagement with the tender process.

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