Tender Title: Supply of Living Shelter 10 Men FEMS
Tender Reference Number: GEM/2025/B/6156934
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The purpose of this tender is to invite bids for the supply of Living Shelter 10 Men FEMS, along with various associated electrical, sanitary, and construction materials as specified in the Request for Proposal (RFP). This tender outlines the scope of work, eligibility criteria, technical and financial requirements, and submission particulars, ensuring a comprehensive understanding for prospective bidders.
Scope of Work and Objectives
The tender involves the supply of Living Shelter 10 Men FEMS, including:
- Electrical items relevant to the Living Shelter.
- PPR items, essential for plumbing and sanitary installations.
- Construction materials, along with erection tools required for the assembly of the shelters.
The objective is to deliver high-quality shelter solutions to meet operational requirements, ensuring both functionality and safety for personnel.
Eligibility Criteria
To participate in this tender, bidders must meet specific eligibility qualifications. This includes being a registered entity that can demonstrate relevant experience in supplying similar items and materials. Compliance with local regulations and industry standards is also vital for eligibility.
Technical Requirements
Bidders must adhere to the technical specifications outlined in the RFP, which includes:
- Compliance with quality standards specific to shelter constructions.
- Satisfactory performance characteristics of supplied items as per the ISO or equivalent standards.
Financial Requirements
Prospective bidders are required to provide detailed financial documentation as part of their bid. This will include proof of financial stability and capability to supply the required quantity of materials. Terms of payment will be defined in the contract but generally expect competitive pricing to be a major consideration in the evaluation process.
Document Submission Details
All bids must be submitted electronically via the specified procurement platform. Bidders should ensure that their submissions include:
- Completed bid forms.
- Compliance declarations.
- Relevant certifications.
- Any other requested documentation as per the RFP instructions.
Special Provisions
Benefits will be provided for Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions are aimed at encouraging participation from smaller businesses, aligning with national policies to enhance local production and procurement.
Evaluation Process
Bids will undergo a thorough evaluation process, taking into consideration both technical compliance and financial proposals. Key evaluation factors include:
- Adherence to the technical specifications.
- Commercial viability of the proposal.
- Experience and past performance of the bidder.
Delivery Locations
The required Living Shelter 10 Men FEMS must be delivered to specified locations as outlined in the RFP. Bidders should include logistics planning in their proposals to ensure timely delivery.
Contact Information
For any inquiries regarding the tender, bidders are encouraged to reach out to the contact provided in the procurement documentation. It is essential to follow up on any clarifications regarding bid submission and compliance requirements.
This tender represents an opportunity for suppliers to contribute effectively to the operational capabilities of the Ministry of Defence by providing essential shelter solutions. Participating bidders must ensure full compliance with the outlined requirements to enhance their chances of a successful bid.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, capable of demonstrating relevant experience in supplying the required materials, and adhering to local regulatory standards. Bidders must also comply with industry-specific certifications to qualify.
The required certificates typically involve compliance with ISO standards or equivalent quality benchmarks for construction materials and shelter components. Bidders should ensure that all necessary documents are attached with their bid for evaluation.
To engage in the registration process, interested bidders must visit the official procurement platform and create an account. This will include providing necessary documentation and verification as dictated by the department overseeing the procurement process.
Bidders need to provide a performance security to ensure compliance with the contract terms upon successful bid acceptance. The specifics regarding the amount and form of security will be detailed in the tender documentation.
Payment terms for the awarded contract will typically include staggered payments based on delivery milestones, with specific timelines and conditions outlined in the final contract agreement. Bidders should ensure clarity in their financial proposals regarding payment expectations.
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