Tender Title and Reference Number
Repair and Overhauling Service - cars Tender Reference Number: GEM/2025/B/6169791
Issuing Authority/Department
This tender is issued by the Department of Military Affairs under the Ministry of Defence.
Scope of Work and Objectives
The objective of this tender is to procure comprehensive repair and overhauling services for vehicles specifically from Mahindra & Mahindra. The service is expected to be performed at the service provider's premises and should adhere to the highest standards of quality and efficiency.
The contracted service provider will be responsible for:
- Conducting thorough inspections of the vehicles.
- Performing necessary repairs and replacements using genuine parts.
- Ensuring that all work complies with manufacturer specifications and government regulations.
- Delivering high-quality service within stipulated timelines.
Eligibility Criteria
To qualify for this tender, bidders must meet specific eligibility requirements, including:
- Being a registered legal entity in accordance with local laws.
- Possessing the necessary licenses and certifications to provide automotive repair services.
- Demonstrating previous experience in similar projects within the automotive sector.
- Meeting any additional requirements as specified in the tender documents.
Technical Requirements
Bidders should possess the technical capabilities and infrastructure to perform repair and overhauling services effectively. The following are key technical specifications:
- Availability of qualified personnel with expertise in Mahindra vehicle repairs.
- Access to modern equipment and tools for conducting repairs.
- Compliance with industry-recognized quality standards for vehicle service.
Financial Requirements
Bidders must provide full disclosure of their financial status, including:
- Evidence of financial health through recent audit reports.
- Provision of a bid price that is competitive and justifiable.
- The ability to meet any financial performance criteria set forth by the Department of Military Affairs.
Document Submission Details
All bids must be submitted electronically through the designated procurement platform. Bidders should ensure that they upload all required documents, including:
- Technical proposals
- Financial proposals
- Relevant certificates and licenses
- Any additional documentation requested in the tender guidelines
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) and startups may enjoy certain benefits as outlined in government policy. Bidders are encouraged to refer to the specific provisions that may support their participation in this tender.
Evaluation Process
The evaluation of bids will be based on a set of criteria established by the Department of Military Affairs, emphasizing:
- Technical compliance
- Financial viability
- Experience and past performance in similar contracts
- Adherence to delivery and service timelines
Delivery Locations
The services will be conducted at the provider's premises as specified in the tender documents. Bidders should clarify their operational capabilities to support the delivery of services as per the required locations.
Contact Information
For queries related to this tender, bidders are advised to refer to the official department contact details specified in the procurement portal. Ensure all communications align with the stipulated guidelines, avoiding any misleading information.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered legal entity, possessing necessary licenses and certificates for automotive repairs, demonstrating past experience in similar services, and any additional criteria outlined in the tender documents. Prospective bidders must ensure they meet all stipulated qualifications to be eligible for consideration.
Bidders must have relevant certificates such as business registration, tax compliance documents, and specific automotive repair certifications. These required certificates demonstrate the bidder’s legitimacy and capacity to provide the necessary services meeting industry standards.
The registration process involves creating an account on the designated procurement platform where the tender is published. Bidders should upload all necessary documentation and complete the required forms to register and participate in the tendering process.
Submission of documents must be in specified accepted document formats such as PDF, Word, or Excel, as outlined in the tender guidelines. It is crucial for bidders to adhere to these formats for seamless evaluation and verification of their bids.
The payment terms will be detailed in the final contract agreement upon selection. Generally, payment occurs based on milestone completions, invoice submissions, or other predetermined criteria as specified at the contract’s commencement. Bidders should review all financial terms to understand the payment structure clearly.
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