Tender Title: Comprehensive Supply of IT Equipment
Tender Reference Number: 116fa9376
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
Introduction
The Department of Military Affairs, under the Ministry of Defence, is inviting bids for the procurement of various IT equipment including All in One PCs, Line Interactive UPS with AVR, and Computer Printers. This tender aims to enhance the operational capabilities of military and defense establishments through the provision of high-quality technological resources.
Scope of Work and Objectives
The primary objective of this tender is to secure a reliable supply of the following IT equipment:
- All in One PC (V2): Minimum of 12 units required
- Line Interactive UPS with AVR (V2): Minimum of 6 units required
- Computer Printer (V2): Minimum of 6 units required
The awarded bidder will be responsible for delivering these products to designated locations as specified in the contract.
Eligibility Criteria
Bidders must comply with the following eligibility criteria to qualify for this tender:
- Must be a registered entity with a valid registration certificate.
- Must provide proof of previous experience in supplying similar IT equipment.
- Must have the capability to meet delivery requirements as specified in the tender documents.
Technical Requirements
All submitted products must meet the following technical specifications:
- Compliance with ISO standards relevant to IT equipment.
- Warranty periods must be clearly stated.
- Demonstration of adherence to quality standards set forth in industry regulations.
Financial Requirements
Bidders must provide documentation demonstrating their financial stability, including:
- Proof of annual turnover for the past three fiscal years.
- No outstanding debts or claims against the company.
Document Submission Details
Bids must be submitted electronically in the prescribed format through the GEM portal. All required documents should be uploaded within the specified timeframe.
Special Provisions
Preference and benefits are defined for Minuscule, Small, and Medium Enterprises (MSEs) and startups as part of government initiatives. These bidders are encouraged to participate in this tender, as specific provisions will aid in their development.
Evaluation Process
Bids will be evaluated based on:
- Technical compliance to specifications
- Financial viability
- Past performance reviews
A proper scoring mechanism is implemented to ensure fairness and transparency in the selection process, with a focus on quality and cost-efficiency.
Delivery Locations
The delivery of all items must be coordinated to designated military locations specified in the contract. Bidders should ensure timely and secure transportation of products.
Contact Information
For any clarifications regarding the tender, bidders may refer to the official contact details provided on the GEM portal.
Conclusion
This tender represents a significant opportunity for suppliers of IT equipment to engage with the Department of Military Affairs. Through participation, companies can contribute to the enhancement of defense capabilities while simultaneously aligning with government policies favoring MSEs and startups.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid registration certificate. Bidders must also demonstrate previous experience in supplying similar IT equipment, and the capability to meet delivery timelines and specifications outlined in the tender documents.
The technical specifications demand compliance with ISO standards relevant to such products. This includes adherence to defined quality benchmarks, clear warranty periods, and assurance that the products will meet standard operational capabilities as required by military operations.
The Earnest Money Deposit (EMD) is typically required as a part of the bidding process to ensure commitment from bidders. The specific amount and deposit procedures will be specified in the tender documents. This security amount is generally refundable upon completion of the bidding process.
Bids must be submitted electronically through the GEM portal in the designated format outlined in the tender documentation. It is crucial that all required documents are uploaded prior to the submission deadline to ensure valid participation.
Yes, there are dedicated benefits for Micro, Small, and Medium Enterprises (MSEs) as well as startups within the procurement process. These provisions are aimed at encouraging participation from smaller entities, thus promoting local industries and supporting government initiatives.
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