Tender Timeline
Tender Title: Calibration Services Tender
Reference Number: GEM/2025/B/6106988
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Calibration Services Tender aims to acquire comprehensive calibration services for various mechanical, electrical, and fluid flow instruments, including particle counters and other equipment. The primary objective of this tender is to ensure that all instruments meet required standards, thus enhancing operational efficiency and safety within the military operations framework.
Scope of Work and Objectives
The scope entails performing calibration services for mechanical, electrical, fluid flow meters, and particle counters as specified. The successful bidder will be expected to:
- Execute calibrations per national and international standards.
- Provide detailed documentation of calibration and testing processes.
- Ensure that all calibrations enhance the accuracy and reliability of equipment in use.
- Submit a calibration schedule for regular checks.
Eligibility Criteria
To qualify, bidders must meet specific requirements, including:
- Being a registered entity in the relevant field with proven experience in calibration services.
- Possessing requisite certifications that validate their competency in this domain.
- Meeting all regulatory compliance requirements aligned with the Ministry of Defence standards.
Technical Requirements
Bidders must have adequate technical capabilities, which include:
- Experience with calibration of a wide range of tools, particularly mechanical and electrical instruments.
- Knowledge and compliance with applicable standards including ISO and ASTM guidelines.
- Access to calibrated equipment that ensures high-quality service delivery.
Financial Requirements
Successful bidders will be required to demonstrate:
- Financial stability, supported by documentation such as bank statements and tax filings.
- A clear pricing structure with detailed breakdowns of costs associated with the calibration services.
Document Submission Details
Bidders must prepare and submit the technical and financial proposals in a single sealed envelope. All documents should encompass:
- Company profile and relevant experience.
- Copies of certifications and licenses.
- Technical proposal detailing the methodology to be employed.
- Financial proposal outlining the cost of services.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) and startups will be given preference in this tender, encouraging their participation. This aligns with government initiatives to promote entrepreneurship and local businesses.
Evaluation Process
The evaluation of bids will be conducted in two phases:
- Technical Proposal Evaluation: Assessing compliance with the technical requirements and ability to meet the scope of work.
- Financial Proposal Evaluation: Consideration of pricing against the evaluated technical capabilities.
Delivery Locations
Calibration services must be rendered at various locations specified by the Department of Military Affairs. Locations will be disclosed upon confirmation of successful bidders.
Contact Information
For inquiries regarding this tender, interested parties should reach out through the official communication channels of the Department of Military Affairs.
This tender serves as a significant opportunity for qualified calibration service providers to contribute to the operational readiness and effectiveness of the military sector, reinforcing commitment to quality and standards compliance.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
Similar Tenders
Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing relevant certifications, and demonstrating previous experience in calibration services. Bidders must comply with all regulatory guidelines set by the Ministry of Defence and provide documentation that verifies their operational capability in the calibration field.
Bidders must comply with recognized quality standards such as ISO and ASTM. It is essential to have proven experience with mechanical, electrical, and fluid flow calibration. Additionally, bidders must present detailed documentation on calibration processes, emphasizing their adherence to both national and international standards.
An Earnest Money Deposit (EMD) is typically required to secure the bid. The amount will be specified in the tender documentation. The EMD ensures that bidders are serious about their proposals, and non-compliance could lead to disqualification from the tender process. Details regarding refund conditions and performance security requirements should also be reviewed in the documentation.
Proposals must be submitted physically in a sealed envelope that contains both technical and financial documents. Bidders are required to adhere to the precise instructions outlined in the tender documents to ensure that their submissions are valid and accepted for evaluation.
Yes, Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate in this tender and may benefit from special provisions aimed at promoting their competitive capabilities. This includes potential reductions in bid requirements and evaluation preferences as part of government initiatives to strengthen the MSE sector in public procurement processes.
Probable Bidders
Get Tender Alerts
Get notifications for similar tenders