Tender Title: Condiments

Reference Number: 8092fa5
Issuing Authority: Department of Military Affairs, Ministry of Defence

The Condiments tender encapsulates a crucial procurement initiative by the Ministry of Defence aimed at sourcing various essential spices and condiments for military and defense organizations. This tender involves the acquisition of a wide range of products, including but not limited to Chilly Powder, Turmeric Powder, Coriander Powder, Garam Masala, Chicken Masala, Mustard Seed, Cumin Seed, Black Pepper, Cloves, Cardamom, Garlic, Red Chilli Sabut, Papad, Meat Masala, Semiya, Dalchini, Paneer Masala, Sabudana, Tej Patta, Tamarind, and Sambar Masala. The total estimated quantity for the tender is set at 90 units, meeting the precise quality standards and specifications outlined in the tender documentation.

Scope of Work and Objectives

The primary objective of this tender is to ensure the timely and efficient supply of high-quality condiments that meet the culinary needs of military personnel. This procurement is vital for the daily sustenance of armed forces, contributing to maintaining morale and ensuring dietary variety. Vendors are expected to adhere to stringent quality control measures and fulfill delivery obligations as stipulated in the contract.

Eligibility Criteria

To participate in this tender, bidders must satisfy the following eligibility criteria:

• Be a registered legal entity capable of performing the procurement.
• Demonstrate past experience in supplying food materials, particularly condiments.
• Maintain valid quality certifications relevant to food safety and standards.

Technical Requirements

The tender stipulates that all condiments must:

• Comply with established food safety regulations.
• Meet pre-defined specifications concerning freshness, quality, and packaging.
• Be sourced and processed in accordance with industry standards.

Financial Requirements

Bidders are required to provide a comprehensive financial proposal detailing the pricing strategy for the products offered, including:

• Unit costs
• Discounts for bulk orders
• Payment terms that align with government regulations.

Document Submission Details

All bidding documents must be submitted electronically via the designated procurement platform. Bidders should ensure that submissions include:

• A completed bid proposal
• Relevant certificates demonstrating compliance with technical and quality standards
• Financial statements where applicable.

Special Provisions

This tender encourages the participation of Micro, Small, and Medium Enterprises (MSEs) and startups, providing them with opportunities to engage with government contracting processes. Special policies favoring these entities may enhance their chances of securing contracts.

Evaluation Process

The evaluation of bids will follow a structured methodology combining technical assessment and price evaluation. Bids will be ranked based on compliance with requirements, quality standards, and pricing competitiveness.

Delivery Locations

Products will be delivered to specified military establishments as outlined in the tender documentation. It is critical for bidders to include a logistics plan that ensures timely delivery to these locations.

Contact Information

While specific contact details are not provided in the documentation, interested bidders should seek assistance through official channels for inquiries and clarifications regarding the tender.

This tender represents a significant opportunity for suppliers in the condiment industry to partner with a vital service sector while upholding quality and compliance standards mandated by the Ministry of Defence.