Tender Title: Supply of Various Automotive Components
Reference Number: GEM/2025/B/6152819
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
This tender seeks suppliers for the provision of numerous automotive components essential for military usage. The components under this tender include, but are not limited to, Gear Lever Repair Kit, Front Engine Mounting Arm, Fuel Pump, Gear Lever Kit, Fuel Filter, and Stop Light Switch. The objective is to acquire high-quality parts that meet stringent military standards and specifications to ensure the operational readiness of defense equipment.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility requirements:
- Be a registered entity with a valid GST registration.
- Have relevant experience in supplying automotive components to government or defense establishments.
- Exhibit compliance with all local procurement regulations and policies.
Technical Requirements
Bidders must provide:
- Detailed specifications for each component quoted, showcasing compliance with military standards.
- Certifications relating to quality assurance, including ISO 9001 certification or similar.
- Technical documentation for all products, such as manuals and installation guidelines.
Financial Requirements
- A detailed financial proposal outlining the cost per item, total bid amount for the specified quantity, and any applicable taxes.
- Disclosure of payment terms and conditions, ensuring transparency in financial dealings.
Document Submission Details
All bids must be submitted electronically through the designated online portal by creating a user account. Necessary documents include:
- Technical proposal
- Financial proposal
- Compliance certifications
- Other supporting documents as stated in the tender instructions
Special Provisions
The tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, offering benefits such as priority in procurement and financial assistance in the form of grants or subsidies. Bidders are encouraged to refer to government guidelines to avail such provisions.
Evaluation Process
The evaluation of submitted bids will focus on:
- Compliance with eligibility requirements
- Technical assessment of products and services offered
- Financial competitiveness of the proposal
- Reliability of the supplying entity, including past performance.
Successful bidders will be notified following a comprehensive review process.
Delivery Locations
Suppliers must ensure the timely delivery of products to designated military installations or as specified in the contract. Clear adherence to delivery timelines and logistics protocols is mandatory.
Contact Information
For further inquiries regarding the tender, potential suppliers may refer to the designated contact points listed on the official government procurement website.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid documentation, compliance with local procurement regulations, and relevant experience in delivering automotive components to government or defense sectors. Interested bidders should ensure they meet these criteria to submit their proposals successfully.
Bidders are required to submit several vital certificates that demonstrate compliance with industry standards. These include ISO 9001 certification for quality assurance and technical compliance documentation for the products offered. It is imperative to prepare these certificates to ensure a seamless evaluation process.
To register for this tender, bidders must create an account on the dedicated procurement platform by providing essential business details and any required certifications. Following registration, suppliers can access the tender documents and submit their bids electronically.
The accepted document formats for submission are typically PDF, DOC/DOCX, and Excel. Bidders must ensure all documents are uploaded in these formats to comply with submission guidelines and prevent disqualification.
An Earnest Money Deposit (EMD) is required, which serves as a financial guarantee to ensure serious participation from bidders. Additionally, a performance security may be requested upon the award of the contract to secure performance against any obligations contained in it, ensuring all terms are adhered to effectively.
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