Department of Military Affairs Tender by Indian Air Force (GEM/2025/B/6176179)
EXTINGUISHER FIRE DEFENCE MECH FOAM 9 LTRS CAPACITY (WITHOUT CHARGE),Portable Fire Extinguishers (V
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Tender Title: GEM/2025/B/6176179 - Portable Fire Extinguishers
Issuing Authority
This tender is issued by the Department of Military Affairs, under the Ministry of Defence of the Government of India.
Scope of Work and Objectives
The objective of this tender is to procure Portable Fire Extinguishers with a capacity of 9 liters, specifically focusing on the extinguisher fire defence featuring a foam-based mechanism. The extinguishers must comply with the Indian Standard IS 15683:2018. The total quantity required is 60 units of these specialized fire safety devices. The successful bidder will be responsible for the timely delivery of these equipment to designated locations specified by the department.
Eligibility Criteria
Eligible bidders must demonstrate their capability to supply government contracts, possess appropriate certifications, and have the ability to fulfill the contract's requirements. Bidders are encouraged to be registered entities and meet the performance standards as stipulated in related government procurement protocols.
Technical Requirements
The technical specifications for the units must align with IS 15683:2018, ensuring that the extinguishers are efficient, reliable, and adhere to the safety standards mandated by the relevant authorities. Bidders should provide detailed documentation demonstrating compliance with these technical standards.
Financial Requirements
Bidders must present a clear financial proposal detailing the pricing for the 60 units, including any applicable taxes. The financial submission should include a breakdown of costs associated with production, delivery, and any additional services.
Document Submission Details
Bid proposals including technical and financial documents must be submitted electronically through the appropriate channels as defined by the Department of Military Affairs. Bidders should ensure that all submissions are thorough and comply with the required formats to avoid disqualification.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) as well as startups, offering specific provisions to support their inclusion in these procurement processes. The government is committed to enhancing participation from these sectors to boost local economies and encourage innovation.
Evaluation Process
The evaluation of bids will be conducted based on a comprehensive assessment of both technical and financial proposals. The department will apply a scoring methodology focusing on compliance with technical specifications, pricing competitiveness, and the bidder's experience and capability to meet project requirements. All submissions will undergo rigorous scrutiny to ensure adherence to standards.
Delivery Locations
The successful bidder will be required to deliver the extinguishers to multiple designated locations as specified in the tender documentation upon award confirmation. Detailed locations will be discussed post-evaluation and award to the successful bidder.
Contact Information
For any inquiries or further clarification regarding this tender, bidders are encouraged to reach out to the Department of Military Affairs. Contact details are typically provided in the official tender documentation for direct communication.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of supplying portable fire extinguishers as specified. Bidders must demonstrate compliance with the relevant Indian standards, particularly IS 15683:2018 for fire extinguishers. Additionally, bidders should have prior experience in similar procurements to qualify.
To participate in this tender, bidders must provide valid certifications confirming adherence to quality standards required for portable fire extinguishers. This includes compliance certificates indicating the extinguishers meet the IS 15683:2018 standards. Other relevant business certifications that enhance credibility may also be beneficial.
The registration process involves submitting necessary documents, including business registration details, tax identification, and compliance certifications, through the official government procurement portal. Bidders must ensure that their submissions meet the criteria outlined in the tender document for successful verification and approval.
The payment terms will be outlined in the awarded contract. Typically, payments may include an initial advance payment followed by milestone payments upon successful delivery and verification of goods. Each payment will depend on satisfying the evaluation criteria and successful completion of delivery.
MSEs can benefit from specific incentives included in the tender process, such as relaxed eligibility criteria, approachability in terms of documentation, and potential financial benefits through government schemes aimed at enhancing participation from Micro, Small, and Medium Enterprises (MSEs), supporting local industry and innovation.
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